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Administrative Coordinator

2 months ago

Victoria, British Columbia, Canada DV Dhaliwal Immigration Consultancy Ltd. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at DV Dhaliwal Immigration Consultancy Ltd. As an Administrative Coordinator, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.

Key Responsibilities
  • Administrative Support
    • Arrange and coordinate seminars, conferences, and other events
    • Coordinate the flow of information within the team
    • Direct and control daily operations
    • Evaluate daily operations
    • Open and distribute mail and other materials
  • Office Management
    • Establish and implement policies and procedures
    • Record and prepare minutes of meetings, seminars, and conferences
    • Schedule and confirm appointments
    • Manage contracts
  • Customer Service
    • Answer telephone and relay telephone calls and messages
    • Answer electronic enquiries
    • Compile data, statistics, and other information
    • Respond to employee questions and complaints
  • Office Maintenance
    • Order office supplies and maintain inventory
    • Arrange travel, related itineraries, and make reservations
    • Greet people and direct them to contacts or service areas
    • Set up and maintain manual and computerized information filing systems
  • Documentation
    • Type and proofread correspondence, forms, and other documents
    • Perform data entry
    • Maintain and manage digital database
  • Supervision
    • Consult with clients after sale to provide ongoing support
    • Supervise office and volunteer staff
    Requirements
    • Will train
    • Durée de l'emploi: Permanent
    • Langue de travail: Anglais
    • Heures de travail: 30 to 40 hours per week