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Financial Associate
2 months ago
Job Summary:
First Truck Centre is seeking a highly organized and detail-oriented Accounts Payable Associate to join our team in Nanaimo. As a key member of our accounting department, you will be responsible for handling accounts payable processes, including posting and reconciling vendor invoices and statements, and ensuring AP and GL accounts are up to date.
Key Responsibilities:
- Full cycle accounting responsibilities, including posting and reconciling visa statement transactions for multiple corporate cardholders
- Posting and reconciling large dealer invoices and statements
- Preparing and reconciling batch disbursements
- Preparing financial analyses, month end reports and reconciliations
- Investigating and resolving account discrepancies, and preparing adjusting journal entries
- Assisting with creating & developing processes and procedures
- Assisting with year end audit preparations
- Supporting our payroll process as needed
Critical Success Factors:
- Attendance, Punctuality & Reliability: The AP Associate is a key role, relied on by all employees in the company. You will be interacting with staff and vendors on a daily basis.
- Stress Management: Business is growing and the Accounting department manages a high volume of paper/information in a very dynamic environment.
- Flexibility: Our environment is one that is fast paced, and priorities can change very quickly.
- Organization: The successful candidate must be highly organized as they are expected to manage a high volume of information daily.
- Communication: You will be communicating with various stakeholders across the organization.
- Attention to Detail: This is crucial. The successful candidate will ensure all data is being entered accurately within the system.
- Process Driven: We are in a period of growth & development, establishing the processes we need to ensure success in the future.
- Problem Solving: This role will take the lead in investigating problems as they arise.
Requirements:
- Post-secondary degree or diploma in Accounting or Finance.
- 3 plus years related experience in AP, including management or supervisory experience.
- Ability to analyze and present numerical data in tables, spreadsheet and forms.
- Proficient with MS Office (Word, Excel, Outlook)
- Negotiation & relationship building skills.
- Proficient in Microsoft Office Suite.
- Post-Secondary courses within the accounting field considered an asset.
- Good stress management & de-escalation skills.
- Experience with Accounting software Excede will be considered an asset.
- Preference will be given to candidates coming from the Automotive/Truck dealership industry: multi dealership environments, managing a high volume of transactions daily.
Working Environment & Physical Requirements:
This role is sedentary in nature and performed in an office environment. Extended hours of typing and data processing are to be expected. It is expected at least 50% of your time will be dedicated to phone calls and interaction with both customers & staff. Lifting requirements will be minimal, and not expected to be more than 20 to 25lbs on occasion.
