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Junior Project Management Support
3 months ago
Project Coordination Assistant
Join a dynamic team dedicated to delivering exceptional client service and support in project management.
Position Overview
As a Project Coordination Assistant, you will collaborate closely with senior management and project teams to facilitate various client service functions. Adhering to safety protocols is paramount as you contribute to our mission of providing high-quality service.
Key Responsibilities:
- Conduct thorough checks on all incoming files, ensuring accuracy in account details, client contacts, and sample identifications;
- Update and maintain login qualifiers on work orders;
- Create and revise account notes as necessary;
- Monitor the status of samples that are lost, missing, archived, or on hold;
- Assist with invoicing tasks, including corrections and monthly billing;
- Prepare and process client requests for shipping;
- Organize and file client information efficiently;
- Keep client account details current, including contact information and addresses;
- Confirm shipment statuses for both outgoing and returning samples;
- Process information requests from clients;
- Coordinate sublet testing, ensuring data is accurately entered and attached to final reports;
- Perform data entry for any parameters provided by clients or from the field;
- Aid in the preparation and organization of due lists for project managers;
- Review data statuses, including rush orders and missing samples;
- Assist with sample login and layout as needed;
- Support sample reception processes as required;
- Follow established procedures to ensure quality and safety in all tasks;
- Adhere to all health and safety regulations set forth by the organization;
- Undertake additional duties as assigned.
Candidate Profile:
- Strong customer service orientation;
- Positive and proactive attitude;
- Effective time management capabilities;
- Ability to perform under pressure;
- Highly organized and detail-oriented, with the capacity to work independently;
- Proficient in English communication, both written and verbal;
- Competent in Microsoft Word and Excel.
Required Qualifications:
- Completion of high school education;
- Previous experience in an environmental laboratory setting is advantageous;
- Training will be provided for the right candidate.
Physical Requirements:
- Capability to stand for extended periods;
- Ability to perform general office tasks, including sitting at a desk.
Working Environment
Our organization values its employees as the cornerstone of our success. We foster a diverse and inclusive workplace where every team member's contributions are recognized and appreciated.
We are committed to providing opportunities for professional growth and development, ensuring that our employees can build fulfilling careers while making a positive impact on the world.
Benefits Include:
- Competitive hourly wage, determined by experience and qualifications;
- Comprehensive benefits package tailored to your employment status;
- Additional vacation days based on tenure;
- Support for educational and training pursuits after a qualifying period;
- Access to extensive learning and development resources.
About Us
We are a global leader in scientific testing, offering a wide range of testing solutions across various industries. Our dedicated teams leverage advanced technologies to deliver top-quality services and insights that contribute to a safer and healthier world.
Commitment to Diversity
We are proud to be an equal opportunity employer, dedicated to creating an inclusive environment where all employees feel valued and respected. We welcome applications from individuals of all backgrounds and abilities.
