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Operations Coordinator

2 months ago

Surrey, British Columbia, Canada Prosper Immigration Inc. Full time
Job Title: Operations Coordinator

At Prosper Immigration Inc., we're redefining what it means to make a difference in the world of immigration. As an Operations Coordinator, you'll be at the heart of our operations, driving the efficiency and effectiveness of our daily functions while supporting our executive team.

We're a leading immigration firm in Canada, offering a comprehensive range of services for individuals planning to visit, study, work, and settle in Canada. Our team is passionate about creating seamless processes and delivering exceptional support.

Key Responsibilities:
  • Partner closely with senior leadership to manage calendars, coordinate meetings, and facilitate strategic initiatives.
  • Oversee the day-to-day flow of the office, including managing supplies, coordinating vendor services, and ensuring everything from tech to office amenities runs smoothly.
  • Be the first point of contact for clients, ensuring they receive timely responses and that their needs are addressed with professionalism.
  • Arrange travel itineraries and accommodations for executives and clients. Organize team events and meetings, ensuring all details are meticulously handled.
  • Manage sensitive documents and maintain a high level of confidentiality. Oversee both digital and physical filing systems to ensure everything is organized and easily accessible.
  • Manage budgets for office supplies, process expense reports, and assist with financial planning related to office operations.
Requirements:
  • 2-3 years of experience in office management, executive support, or administrative roles (experience in a legal or immigration setting is a plus).
  • High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and experience with cloud-based collaboration tools.
  • Experience handling confidential and sensitive information.
  • Knowledge of immigration processes, or a willingness to learn, is a plus.
  • Strong organizational skills with a high level of attention to detail.
What We Offer:
  • Competitive pay range of $20 - $25 per hour, based on experience.
  • Health benefits.
  • Paid time off and dynamic working hours to promote work-life balance.
  • Professional growth opportunities, including training in immigration law and operations management.