Accounts Payable Specialist

4 weeks ago

Chilliwack, Canada IMW Industries dba Clean Energy Full time
Position Overview: The Accounts Payable role is essential in executing general accounting tasks while upholding a standard of integrity, trustworthiness, and loyalty. This position is integral to the Accounts Payable operations. The individual is expected to deliver high-quality work that is timely, efficient, and professional on behalf of IMW Industries dba Clean Energy.

Duties and Responsibilities:
  • Oversee the entire Accounts Payable process.
  • Reconcile vendor accounts to ensure accuracy.
  • Collaborate with internal and external stakeholders for effective vendor account management.
  • Record transactions, process invoices, and verify financial information.
  • Conduct vendor check runs as necessary.
  • Monitor vendor aging reports to guarantee timely payments.
  • Perform bank account reconciliations on a regular basis (Weekly/Monthly).
  • Process invoices in accordance with company policies within the ERP system (allowing for permissible variances).
  • Engage in inter-departmental follow-ups for invoice corrections and approvals.
  • Communicate effectively with vendors.
  • Maintain and reconcile corporate credit card accounts.
  • Prepare month-end reports and analyses.
  • Act as the Accounts Payable lead during SAP implementation.
  • Execute additional tasks as assigned periodically.

Other:
  • Understand workplace health and safety rights and responsibilities.
  • Adhere to safe work practices and maintain safety in the workplace at all times.
  • Ensure a safe working environment within the department and during all tasks.
  • Utilize required protective clothing, devices, and equipment for the job.
  • Complete all relevant quality documentation.
  • Perform duties in compliance with IMW documented policies and procedures.
  • Undertake other responsibilities as needed.

Qualifications:
  • Preferred graduate with a minimum of 2-3 years of experience in managing accounts payable functions.
  • Familiarity with accounts payable policies and procedures.
  • Experience in maintaining filing systems.
  • Ability to comprehend simple instructions, short correspondence, and memos.
  • Capability to write straightforward correspondence.
  • Skill in effectively presenting information and responding to inquiries in individual and small group settings.
  • Ability to read, analyze, and interpret general business information and procedures.
  • Capacity to interpret various instructions provided in written, oral, diagram, or schedule form.
  • Proficient in basic office software and equipment, including Word, Excel, and Outlook.
  • Willingness to learn new software as necessary.
  • Strong attention to detail and a high degree of accuracy.
  • Excellent communication, problem-solving, and research skills.
  • Able to work under pressure, manage multiple tasks, and meet deadlines.
  • Ability to perform calculations and summarize figures.
  • Strong critical thinking, analytical, and reasoning skills.
  • Regularly required to stand, walk, or sit; use hands to operate computers and office equipment; utilize vision and hearing for communication and office tasks.

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