JD Programs Coordinator

4 weeks ago

Toronto, Ontario, Canada University of Toronto Full time

Position Overview:

The JD Programs Coordinator plays a pivotal role in supporting the Faculty of Law's Associate Dean JD and the Office of the Associate Dean JD. This position involves close collaboration with the Associate Dean, the Assistant Dean of Academics, and the Registrar to facilitate effective communication regarding detailed information about Faculty courses to the law school community.

Key Responsibilities:

  • Independently applying and interpreting policies and procedures in decision-making processes.
  • Collaborating with management to establish goals and priorities.
  • Managing daily service delivery requirements and operational needs.
  • Preparing and distributing curriculum cycle schedules.
  • Advising staff on policies and procedures related to program curriculum changes.
  • Handling sensitive and confidential information with discretion.
  • Overseeing the activities of a designated ongoing staff member.

Essential Qualifications:

  • A Bachelor's Degree or an acceptable combination of equivalent experience.
  • A minimum of five years of relevant administrative experience supporting senior executives, preferably in an academic setting.
  • Experience in interpreting policies, procedures, and collective agreements.
  • Demonstrated experience in managing course changes, program requirements, and related policies.
  • Proven ability to coordinate efficient administrative processes, including curriculum and academic scheduling.
  • Experience liaising with senior administrators and faculty members, addressing complex and sensitive administrative matters.
  • Familiarity with the university environment and experience in administering academic policies while establishing effective office systems.
  • Strong organizational skills with the ability to manage competing priorities and deadlines while maintaining professionalism.
  • Experience supervising unionized staff and demonstrated leadership capabilities.
  • Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
  • Meticulous attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to work both independently and collaboratively as part of a team.
  • Capability to build strong relationships with diverse stakeholders.
  • Sound judgment and initiative in adhering to established guidelines and procedures, with the ability to understand and explain complex policies.
  • Commitment to equity, diversity, inclusion, and fostering a respectful and collegial learning and working environment.

Desired Attributes:

  • Effective communicator
  • Diplomatic in approach
  • Skilled multi-tasker
  • Highly organized
  • Proficient problem solver
  • Self-motivated
  • Tactful in interactions

This position is a term role with a defined duration.

Equity and Inclusion Statement:
Candidates from Indigenous, Black, racialized, and 2SLGBTQ+ communities, persons with disabilities, and other equity-deserving groups are encouraged to apply, and their lived experiences will be considered as applicable to the position.

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