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Executive Assistant
2 months ago
We are seeking a highly skilled and experienced Executive Assistant to join our team at Deep River & District Hospital. The successful candidate will provide administrative support to the office of the Chief Executive Officer, the Board of Directors, and other senior executives.
Key Responsibilities- Administrative Support: Provide high-level administrative support to senior executives, including scheduling, correspondence, and report preparation.
- Executive Scheduling: Coordinate and manage executive schedules, including travel arrangements and meeting logistics.
- Document Management: Compile and prepare information, agendas, and other documentation for meetings and events.
- Board Support: Coordinate activities related to the Board of Directors, including attending and recording meetings, and preparing minutes.
- Policy Development: Develop and maintain administrative forms, draft policies and procedures, and organize input and recommendations on amendments to existing policies and procedures.
- File Management: Maintain Executive Office files and documentation related to organizational operations and governance.
- Meeting Logistics: Provide administrative office support with meeting logistics, reservations, catering, and travel arrangements.
- Record Keeping: Assume responsibility for recording minutes and maintaining records of Board and committee meetings.
- Education: Diploma in Office/Business Administration or equivalent required.
- Experience: Five years of experience in a senior assistant role with related and progressive experience in a demanding office environment preferred.
- Skills: Highly developed ability to organize and prioritize a constantly changing workload, excellent Microsoft Office skills, and ability to maintain confidentiality.
- Personal Qualities: Demonstrated excellence in communication, problem-solving, and time management skills, with a strong attention to detail and ability to work independently and as part of a team.
