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Position Overview
Arrow Transportation Systems Inc., a prominent player in the logistics and transportation sector, is seeking a dedicated Office Administrator to ensure the seamless management of information flow related to Accounts Payable and Payroll within our organization.
What We Provide
- Competitive Salary Range: $48,000 - $52,000
- Comprehensive medical benefits for you and your family, including dental, pharmaceutical, paramedical, vision care, life insurance, disability insurance, and a health spending account.
- Pension matching program (up to 4%).
- Opportunities for career advancement within a growing company.
- Work Schedule: Monday to Friday
- Overtime may be required.
Key Responsibilities
The primary function of the Office Administrator is to facilitate the accurate and efficient handling of information pertaining to Accounts Payable and Payroll. This role involves adhering to established procedures and ensuring timely task completion using various software applications, in alignment with accounting deadlines. Additionally, the Office Administrator will manage reception duties, office organization, and general administrative tasks.
Major Duties Include:
- Code, total, batch, enter, verify, and reconcile transactions related to accounts payable, payroll, and purchase orders within the designated systems.
- Prepare and issue financial documents such as invoices, inventory reports, and account statements using both computerized and manual methods.
- Audit and ensure the accuracy of all payables information, including Teamsters payments.
- Conduct thorough reconciliations of accounts, including pension and health & welfare contributions.
- Adhere to all applicable regulations, protocols, and performance metrics.
- Generate analyses and reports as requested by internal and external stakeholders.
- Complete and organize all HR and hiring documentation, ensuring compliance with necessary protocols.
- Maintain organized files and streamline office processes for optimal efficiency.
- Manage office supply orders and coordinate maintenance for office equipment.
- Deliver exceptional customer service to both internal and external clients.
- Perform clerical tasks including word processing, filing, emailing, and photocopying.
- Handle incoming and outgoing mail efficiently.
- Respond to inquiries via telephone, in person, or electronically, directing them to the appropriate personnel when necessary.
- Provide general information to clients and the public.
- Ensure compliance with safety policies and procedures, identifying potential hazards and reporting them to management.
- Participate in operational administration and assist with lower-level tasks as directed by management.
- Undertake additional responsibilities as assigned by the manager.
Qualifications
- 3-5 years of experience in the accounting cycle, including Accounts Payable, Accounts Receivable, Payroll, and month-end/year-end processes.
- Relevant post-secondary education or certifications are considered an asset.
- Strong alphanumeric typing skills.
- Proficiency in Microsoft Excel and a quick adaptability to new software applications.
- High attention to detail and a commitment to quality work.
- Excellent customer service skills.
- Strong problem-solving abilities and initiative.
- A solid safety mindset and ethical standards.
- Effective communication skills, both verbal and written.
- A strong work ethic and a positive attitude towards teamwork.
- Flexibility and strong interpersonal skills to thrive in a diverse work environment.
- Organizational skills and meticulous attention to detail.
- Professional demeanor in all interactions.
