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Office Coordinator

3 months ago

Orillia, Ontario, Canada 2301149 Ontario Inc. Full time
Position Overview

We are seeking a dedicated Administrative Assistant to support our operations at 2301149 Ontario Inc.. This is a permanent role that requires a commitment of 42.5 hours per week and proficiency in English.

Qualifications
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 to less than 7 months in a similar role
Work Environment
  • Staff accommodation is available
  • Position may require travel to various locations
Key Responsibilities
  • Facilitate communication within the team
  • Oversee daily operations and direct staff activities
  • Manage budget planning and control expenditures
  • Organize and plan daily tasks and operations
  • Ensure compliance with HR projects and regulations
  • Supervise and train team members
  • Establish and enforce office policies and procedures
  • Document and prepare minutes for meetings and conferences
  • Develop and implement recruitment strategies
  • Schedule appointments and manage calendars
  • Handle telephone communications and relay messages
  • Compile and analyze employee data
  • Prepare reports and provide insights to senior management
  • Respond to employee inquiries and concerns
  • Manage office supplies and inventory
  • Coordinate travel arrangements and itineraries
  • Maintain both manual and digital filing systems
  • Perform data entry and basic bookkeeping tasks
Supervisory Responsibilities

Supervise a small team of 1 to 2 people.

Technical Skills

Proficient in:

  • Google Docs
  • MS Office Suite (Excel, Outlook, PowerPoint, Word)
  • Adobe Photoshop and Acrobat Reader
  • Project management software
  • QuickBooks
Transportation Requirements
  • Vehicle provided by employer
  • Valid driver's license required
Work Conditions
  • Ability to work independently in a fast-paced environment
  • Capable of meeting tight deadlines and managing a large workload
  • Attention to detail is essential
Personal Attributes
  • Strong multitasking abilities
  • Excellent oral and written communication skills
  • Organized and reliable with a client-focused approach
  • Ability to work collaboratively as a team player
  • Demonstrated accountability and time management skills
Health Benefits
  • Disability benefits available