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Administrative Coordinator

2 months ago

Winnipeg, Manitoba, Canada Mobile Auto Winnipeg Ltd Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Mobile Auto Winnipeg Ltd. As an Administrative Assistant - Coordinating Role, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning and Coordination

Arrange and coordinate seminars, conferences, and other events to support our team's objectives.

Communication and Correspondence

Assist with staff consultation and grievance procedures, and ensure timely and effective communication with internal and external stakeholders.

Information Management

Coordinate the flow of information within the team, and maintain accurate records and minutes of meetings, seminars, and conferences.

Scheduling and Travel Arrangements

Schedule and confirm appointments, and make travel arrangements as needed.

Contract Management

Manage contracts and agreements, and ensure compliance with company policies and procedures.

Customer Service

Provide excellent customer service, answering telephone calls and electronic enquiries, and directing visitors to the appropriate contacts or service areas.

Administrative Support

Perform data entry, type and proofread correspondence, forms, and other documents, and maintain accurate records and files.

Marketing Support

Work with the marketing department to understand and communicate marketing messages to the field.

Requirements
  • Education

Secondary (high) school graduation certificate.

Experience

1 year to less than 2 years of experience in an administrative role.

Computer and Technology Skills

Proficient in Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, and MS Word.

Language

Fluent in English.

Work Environment

40 hours per week, permanent position.