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Maintenance Coordinator

2 months ago

Oliver, British Columbia, Canada Arterra Wines Canada, Inc. Full time

About the Role:

The Maintenance Procurement and Logistics Coordinator is a key member of the Arterra Oliver Winery Operations team. In this role, you will play a crucial part in ensuring the smooth operation of our facilities by procuring and managing necessary supplies, parts, and materials.

Key Responsibilities:

  • Create and manage purchase orders for the site, including parts, supplies, and equipment.
  • Timely and accurate coding of invoices through vendor emails or scanman workbench.
  • Work with the team to ensure proper supplies, parts, and equipment replenishment.
  • Receive and put away parts and supplies.
  • Monitor and process orders and supplier accounts.
  • Review orders and contact account managers regarding any delays.
  • Process and monitor supplier accounts.
  • Review orders received vs bills of lading vs supplier invoices and contact account managers regarding any discrepancies.
  • Maintain accurate files of orders and invoices received.
  • Setup new vendors, make changes to existing vendors in our systems.
  • In Interal (CMMS): Assist in BOM creation. Assist in creating better more in-depth PM's. Create KPI reports from Interal.
  • Monitor suppliers to ensure no billing or tax errors. Investigate receiving discrepancies.
  • Run reports to review for missed payments, duplicate payments, and overpayments.
  • Ensure any refunds are accounted for properly.
  • Support year-end functions to ensure payments are processed within the proper fiscal periods.

Requirements:

  • Previous administrative experience.
  • Post-secondary education.
  • Computer skills, especially with Microsoft Office software.
  • Strong attention to detail.
  • Some experience in accounts payable/purchasing.
  • Excellent organizational and planning skills.
  • Ability to work under tight deadlines.
  • Good communication skills (verbal and written).
  • Attention to detail.
  • Proactive and self-motivated.
  • Team player with a collaborative spirit.

What We Offer:

  • Competitive salary and bonus.
  • Benefits and pension plan.
  • Product allowances.
  • Training and development programs.
  • Tuition reimbursement.
  • Commitment to corporate social responsibility.
  • A chance to explore and learn more about the wine industry.