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Administrative Support Specialist

2 months ago

Moose Jaw, Saskatchewan, Canada MGR INFOTECH LIMITED Full time
About the Role

MGR INFOTECH LIMITED is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office.

Key Responsibilities
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring timely and efficient communication with stakeholders.
  • Communication and Correspondence: Respond to telephone calls, emails, and other forms of communication in a professional and courteous manner, ensuring all messages are relayed accurately and promptly.
  • Document Management: Maintain and update manual and computerized information filing systems, ensuring all documents are accurately filed and easily accessible.
  • Office Administration: Order office supplies, manage inventory, and perform other administrative tasks as required.
  • Technical Skills: Utilize Google Docs, Microsoft Visio, MS Excel, MS PowerPoint, MS Windows, and Database software to perform administrative tasks and support the team.
  • Business Acumen: Develop and maintain knowledge of business terminology, including financial concepts, marketing strategies, and industry trends.
  • Area of Specialization: Provide support in areas such as correspondence, reports, records, invoices, charts, tables, graphs, and diagrams.
  • Security and Safety: Maintain confidentiality and adhere to security protocols, ensuring the protection of company assets and sensitive information.
  • Work Environment: Work in a fast-paced office environment, managing multiple tasks and priorities while maintaining attention to detail and a high level of organization.
  • Personal Qualities: Demonstrate reliability, organization, and a strong work ethic, with a commitment to delivering high-quality results in a timely manner.
Requirements
  • Education: Secondary (high) school graduation certificate or equivalent.
  • Experience: 7 months to less than 1 year of experience in an administrative role or equivalent experience.