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Experienced Contract Administrator
3 months ago
ABOUT GGA-ARCHITECTURE
GGA-Architecture stands as one of the leading architecture firms in Western Canada, providing exceptional services in architecture, interior design, and urban planning. Our Calgary headquarters is at the forefront of numerous innovative regional projects. Since our inception in 1983, we have collaborated with various government levels, educational institutions, corporations, and private developers.
We take pride in our achievements and our workforce. Our commitment to hiring exceptional individuals who strive for excellence is paramount.
Our firm cultivates a vibrant, enjoyable, and diverse workplace, offering opportunities to create a lasting impact. At GGA-Architecture, we recognize the significance of family and personal well-being. We are dedicated to fostering a culture of equality, diversity, and inclusivity, believing that varied backgrounds and experiences enrich our workplace and enhance our collaborative efforts.
We continuously seek skilled and passionate professionals to enhance our team of Architects, Interior Designers, Architectural Technologists, and Contract Administrators.
ROLE OF THE CONTRACT ADMINISTRATORAs an Intermediate/Senior Contract Administrator, reporting directly to the Managing Director of Projects, you will leverage your extensive experience (10+ years) to engage with job sites, clients, municipalities, and project managers. Your role will involve the preparation and assessment of Contract Documents and the resolution of contractual and construction-related challenges.
Key Responsibilities:- Oversee the administration of projects of varying scales.
- Maintain consistent communication with project managers, designers, field inspectors, contractors, property owners, and clients throughout the construction phase to ensure project objectives are achieved.
- Evaluate drawings and specifications produced by GGA and address Contractor inquiries.
- Conduct regular site visits, providing necessary documentation and following up on site visit reports while summarizing meetings.
- Compile deficiency lists and secure essential project closeout documentation from contractors.
- Authorize the Certificate of Payment prepared by Administration.
- Coordinate warranty reviews with the Owner, Contractor, and Consultants one month before the warranty expiration.
- Prepare and issue a Safe Visit Report detailing warranty items.
- Review plans, specifications, and contracts, articulating contract conditions and details to project stakeholders.
- Generate administrative documents for contractor distribution.
- Ensure compliance with legal requirements, owner specifications, and government regulations by contractors at all times.
- Manage change requests and claims effectively.
- Ensure staff adhere to safety policies, procedures, and legislative requirements.
- Review and provide feedback on Contractor Requests for Substantial Performance, including responses for projects under your responsibility.
- Facilitate the internal production of as-built drawings if this service is to be provided to the Owner.
- Confirm project compliance with occupancy requirements (i.e., safety for public use) and prepare the necessary schedule C1 and C2 for signing and stamping by the Partner in Charge.
- Conduct all work in alignment with company policies.
- Exemplify leadership in all work areas.
- Possess a minimum of 10 years' experience in a Contract Administration capacity.
- Demonstrate the ability to mentor and inspire junior staff.
- A diploma in Architectural Technology is advantageous.
- Have experience with contract administration documentation.
- Exhibit excellent organizational and prioritization skills, with the ability to work autonomously.
- Possess strong interpersonal skills, along with conflict resolution, negotiation, and leadership capabilities.
- Display meticulous attention to detail, with the ability to work under pressure and manage multiple tasks.
- Demonstrate exceptional English written and verbal communication skills.
- Be proficient in MS Office applications, including Word, Excel, and Outlook; proficiency in Revit is a plus.
- Hold a valid class 5 driver's license.
Resumes for the Intermediate/Senior Contract Administrator position should reflect a strong track record of project success within an architectural context. GGA-Architecture provides a creative and fulfilling work environment along with a competitive benefits package.
CULTURE AT GGAWorking at GGA is more than just employment.
It represents a chance to build a career in a collaborative and supportive multi-disciplinary setting, where mentorship, special interest groups, and a company-wide culture promoting a holistic lifestyle are readily available. We prioritize your health and family, ensuring that your well-being comes first, followed by your role within our team. The essence of our firm is grounded in our work, yet thrives on teamwork.
To support you and your family, we offer a comprehensive benefits package, summer hours in July and August, and a Health and Professional Development account. These are just a few of the advantages our staff enjoy.
COMMITMENT TO EQUALITYWe strive to empower our team members to excel, prioritizing the attraction of diverse talent and fostering an inclusive environment that promotes collaboration and creativity.
We are dedicated to building a company and community where individuals flourish by being their authentic selves and are inspired to deliver their best work daily. All employment decisions, including hiring, promotion, discipline, or termination, will be based on merit, competence, performance, and business needs.
