Senior Lease Analyst

4 weeks ago

Toronto, Ontario, Canada CT Real Estate Full time

About the Role

CT Real Estate is seeking a highly skilled and experienced Occupancy Cost Manager to join our team. As a key member of our Occupancy Cost Administration team, you will play a critical role in minimizing occupancy costs and maximizing tenant revenue for our large and diverse portfolio of leased and owned properties.

Key Responsibilities

  • Oversee assigned portfolio to minimize occupancy costs and maximize tenant revenue and opportunities.
  • Audit year-end invoices, rent notices, and other statements submitted by landlords to identify savings from items charged in contravention of the lease.
  • Monitor the status of and prioritize the processing of outstanding reconciliations and RANs.
  • Review monthly rent roll and explain any large variances and identify any corrections needed.
  • Develop strong landlord/tenant relationships through appropriate communications and by acting as the key point of contact and liaison between CT Real Estate and the landlord or other third parties on occupancy cost issues.
  • Oversee and approve day-to-day work and priorities of the Occupancy Administrators ensuring that work is complete, accurate, and done in a timely manner, and provide support and mentorship to them.
  • Validate all requests for changes to landlord names or banking information.
  • Leverage data and reporting capabilities of the Lucernex system to monitor and identify cost-saving opportunities in the portfolio.
  • Lead Special Projects as assigned from time to time.

Requirements

  • 5+ years of experience in Lease/Occupancy Cost Administration, at least part of which was with a Retail tenant organization.
  • Post-secondary education with a real estate/facilities, business, or finance and accounting focus.
  • Holds or working towards an accredited Commercial Real Estate designation such as RPA, CPM, or FMA, or has equivalent experience.
  • $250,000+ career achievement of occupancy cost savings through a proven ability to be detail-oriented, interpret leases, and audit/analyze landlord billings.
  • Strong interpersonal, negotiating, and communication skills (both written and verbal) are required.
  • Bilingual in French is preferred but not required.
  • Proven track record of building and fostering professional relationships with internal and external parties.
  • Comfortable using MS Office products, lease administration systems, and financial systems. Experience using Lucernex Contracts module and Peoplesoft financials an asset.
  • Ability to work remotely.
  • Demonstrated ability to problem-solve.
  • Strong organizational and planning skills with the ability to multitask and deal with shifting priorities.
  • Proven ability to take initiative, exercise sound judgment, to be resourceful and creative, and anticipate the needs and requirements of the department.
  • Ability to work with discretion and maintain confidentiality of information.

What We Offer

CT Real Estate offers a hybrid work model, empowering employees to decide what work is best achieved in person based on the unique needs of their team. We value flexibility and prioritize work-life balance.

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