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Operations Assistant

2 months ago

Coquitlam, British Columbia, Canada 838 GAINFUL VENTURE LTD Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at 838 GAINFUL VENTURE LTD. As an Administrative Coordinator, you will play a critical role in supporting the day-to-day operations of our organization.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to ensure their smooth execution.
  • Staff Support: Assist with staff consultation and grievance procedures, providing a supportive and inclusive work environment.
  • HR Coordination: Coordinate the activities of the HR department to ensure they meet the organization's goals and objectives.
  • Communication: Coordinate the flow of information within the team, ensuring that all stakeholders are informed and up-to-date.
  • Leadership: Direct staff and provide guidance and support to ensure the successful completion of tasks and projects.
  • Operations: Evaluate daily operations and identify areas for improvement, implementing changes as needed.
  • Financial Management: Plan and control budget and expenditures, ensuring that the organization's financial resources are utilized effectively.
  • Documentation: Record and prepare minutes of meetings, seminars, and conferences, maintaining accurate and detailed records.
  • Customer Service: Answer telephone and relay telephone calls and messages, providing excellent customer service to internal and external stakeholders.
  • Electronic Communication: Answer electronic enquiries and respond to employee questions and complaints in a timely and professional manner.
  • Advice and Guidance: Advise senior management on administrative matters, providing expert advice and guidance.
  • Recruitment: Recruit and hire workers and carry out related staffing actions, ensuring that the organization's staffing needs are met.
  • Database Management: Maintain and manage digital databases, ensuring that all data is accurate and up-to-date.
Supervision and Work Environment
  • Supervision: Supervise 3-4 people.
  • Work Term: Permanent.
  • Work Language: English.
  • Hours: 40 hours per week.