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Technical Services Coordinator

3 months ago

Vaughan, Ontario, Canada Egis Canada Ltd-CA Full time

This position offers a hybrid work arrangement.

Key Responsibilities

As a vital member of the Building Services division, you will play a crucial role in delivering technical assistance to our office. Your responsibilities encompass, but are not limited to:

Internal Responsibilities:

  • Drafting regular proposals for condominium reserve fund study updates and tailored proposals for engineering service projects;
  • Supporting report generation, documenting meeting minutes, creating presentations, and conducting research;
  • Responding to requests for proposals from diverse public and private sector organizations across the country;
  • Assisting in the writing, assembly, and submission of proposals;
  • Monitoring the completion of project tasks;
  • Establishing and maintaining electronic filing systems, ensuring consistency and timely updates;
  • Adhering to corporate quality standards and identifying any discrepancies;
  • Analyzing data for presentation to Senior Management and Executives as required;
  • Prioritizing and communicating challenges related to task completion both individually and collaboratively;
  • Tracking and following up on tasks and project milestones;
  • Performing additional duties as necessary.

External Responsibilities:

  • Identifying consulting needs and directing inquiries to the appropriate practice area leads;
  • Gathering historical records;
  • Maintaining courteous and professional communication through various channels;
  • Ensuring a smooth and positive experience for clients.

Qualifications

The ideal candidate will be a proactive team player, self-driven, and capable of functioning with minimal oversight in a dynamic environment with competing demands. Additional qualifications include:

  • Completion of secondary education, with post-secondary studies or courses in Business Administration or a related field preferred;
  • Exceptional organizational and time management abilities to adapt to shifting priorities and manage multiple tasks to support a significant number of technical personnel and managers;
  • Strong customer service focus with a commitment to client satisfaction;
  • Ability to execute detail-oriented tasks accurately and independently;
  • General interest in building construction, operations, and assessments;
  • Proficiency in MS Word, Outlook, Excel, and PowerPoint;
  • Familiarity with Office365, MS Teams, or Deltek is advantageous;
  • Excellent verbal and written communication skills in English, with proficiency in French considered a plus;
  • Willingness to collaborate in a team setting, assisting colleagues and contributing to collective goals;
  • Capacity to manage pressure during busy periods and tight deadlines;
  • Possession of a valid driver's license and access to a vehicle with appropriate registration and insurance.