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Support Staff

2 months ago

Winnipeg, Manitoba, Canada A-one Driving Academy Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at A-one Driving Academy Ltd. as a key member of our support staff.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support the academy's goals and objectives.
  • Team Support: Supervise and train other support staff members to ensure seamless day-to-day operations.
  • Documentation: Record and prepare minutes of meetings, seminars, and conferences, and maintain accurate records of events and activities.
  • Office Procedures: Develop and implement office procedures and routines to ensure efficient and effective operations.
  • Scheduling: Schedule and confirm appointments, meetings, and events, and ensure timely follow-up.
  • Communication: Answer telephone calls, relay messages, and respond to electronic inquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information to support business decisions and operations.
  • Supply Management: Order office supplies and maintain inventory levels to ensure adequate stock.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Customer Service: Greet visitors, direct them to contacts or service areas, and provide excellent customer service.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient access to information.
  • Correspondence: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Computer and Technology Skills
  • Microsoft Office: Proficient in MS Excel, MS Word, and MS Office.
Area of Specialization
  • Correspondence: Experienced in preparing and responding to correspondence, including reports, records, contracts, invoices, and manuscripts.
Work Environment and Physical Demands
  • Fast-Paced Environment: Ability to work in a fast-paced environment with multiple priorities and deadlines.
  • Attention to Detail: Excellent attention to detail and ability to maintain accuracy in a high-pressure environment.
  • Repetitive Tasks: Ability to perform repetitive tasks with a high level of accuracy and efficiency.
Personal Suitability
  • Team Player: Excellent team player with strong communication and interpersonal skills.
  • Flexibility: Ability to adapt to changing priorities and deadlines in a fast-paced environment.
  • Organized: Highly organized and able to prioritize tasks effectively.
  • Client Focus: Excellent client focus and ability to provide exceptional customer service.
  • Reliability: Reliable and able to maintain confidentiality and discretion in a professional environment.
Support for Diverse Groups
  • Newcomers and Refugees: Participates in programs or initiatives that support newcomers and refugees, and provides diversity and cross-cultural training to create a welcoming work environment.
  • Youth Employment: Participates in programs or initiatives that support youth employment, and offers on-the-job training, mentorship, and networking opportunities.
  • Veterans: Provides awareness training to employees to create a welcoming work environment for veterans.
  • Indigenous People: Provides cultural competency training and awareness training to create a welcoming work environment for Indigenous workers.
  • Mature Workers: Applies hiring policies that discourage age discrimination, and provides awareness training to create a welcoming work environment for mature workers.
  • Visible Minorities: Applies hiring policies that discourage discrimination against members of visible minorities, and provides diversity and cross-cultural training to create a welcoming work environment.