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Senior Document Control Specialist
1 month ago
Vista Projects Limited is seeking a highly skilled Senior Document Control Analyst to join our team. As a key member of our Document Control department, you will be responsible for ensuring the accuracy and completeness of project documentation, while maintaining a high level of quality and attention to detail.
Key Responsibilities:- Coordinate the distribution of project tasks and documentation to team members
- Ensure project requirements and quality standards are met, including quality checks, coaching, and training junior team members
- Attend project meetings and vendor kick-off meetings as required
- Generate, issue, and communicate project documentation reports
- Interact with clients, engineers, and IT to ensure DC requirements are met
- Participate in squad checks of project and vendor documentation
- Edit and issue project Document Distribution Matrix and Engineering Squad Check Matrix
- Liaise with vendors and manage documentation flow between vendors, engineering, and clients
- Provide input for DC process, quality, and productivity improvements
- Receive, quality check, log, track, and transmit engineering-generated and vendor documentation in an EDMS
- Maintain and control files for all project documentation on the network drive
- Handle, process, and distribute incoming communications from in-house disciplines and vendors
- Set-up, track, and distribute multi-discipline squad checks for vendor and engineering documentation
- Maintain document records in client databases as per client-specific and project-specific requirements
- Handle hard copy documentation: scanning, printing, and destruction
- Complete document control project work to clients' and company deadlines and processes
- High School Diploma, supplemented by related post-secondary education or experience
- 5-10 years of Document Control experience in an Engineering and Procurement Company, Oil & Gas Company, or Vendor
- Superior attention to detail, strong work ethic, and self-starter with a proactive approach
- Excellent written and verbal communication skills
- Solid working knowledge of engineering terminology and various types of engineering documents
- Experience with both vendor and engineering documentation
- Ability to work independently and within a team
- Strong analytical and organizational skills, with the ability to multi-task and work within various projects and project requirements
- Advanced computer skills, including experience with MS Office, Excel, Adobe Acrobat DC/Professional, and Bluebeam
Vista Projects Limited offers a stimulating, fast-paced, and challenging work environment where you will contribute to interesting municipal and industrial engineering projects. We provide a robust and consistent recruitment process, ensuring your colleagues are likeminded and comparably capable. Our team is entrepreneurial, technically skilled, and has established leadership in innovative engineering solutions. We value and encourage diversity, and offer competitive compensation and benefits, including a performance-linked variable pay program.
We are headquartered in Calgary and maintain a satellite office in Houston. If you are a motivated and detail-oriented individual with a passion for document control, we encourage you to apply for this exciting opportunity.
