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Event Coordination Specialist

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Brampton, Ontario, Canada Ground6 Consultancy Services Inc. Full time
Job Overview

We are seeking a dedicated Conference Management Expert to oversee and coordinate various aspects of our events. This role is essential in ensuring the smooth execution of conferences and meetings, with a focus on meticulous planning and organization.

Employment Details
  • Job Type: Permanent
  • Working Language: English
  • Work Hours: 35 to 40 hours per week
Qualifications
  • Education: College/CEGEP
  • Experience: 1 to 2 years in event planning or related fields
Responsibilities
  • Formulate risk management strategies for events.
  • Market and promote conference services and special events.
  • Design and implement emergency security protocols.
  • Evaluate and select venues for events.
  • Create and oversee marketing and communication strategies.
  • Manage public relations and media outreach initiatives.
  • Recruit, train, and supervise event staff and volunteers.
  • Prepare and manage event budgets effectively.
  • Establish financial protocols for event management.
  • Develop sponsorship and fundraising initiatives.
  • Negotiate contracts and review vendor proposals.
  • Coordinate hospitality services and technical requirements.
  • Oversee logistics for promotional materials and products.
  • Manage shipping, receiving, and storage needs.
  • Assist in site selection and related logistics.
  • Coordinate all activities related to conferences and meetings.
  • Ensure effective media service coordination.
  • Organize event setups, including seating and staging.
  • Confirm and coordinate speakers for events.
  • Implement registration systems for attendees.
  • Plan and manage catering, transportation, and other services.
  • Oversee multimedia equipment setup and monitoring.
  • Arrange accommodations and transportation for participants.
  • Plan and coordinate trade shows and exhibitions.
  • Develop schedules, objectives, and goals for events.
  • Create registration systems and informational materials.
  • Prepare necessary documentation for events.
  • Research and design innovative event programs.
  • Plan VIP arrangements and special guest services.
  • Coordinate translation and interpretation services.
  • Manage crowd control and security measures.
  • Develop policies and procedures for event management.
  • Prepare comprehensive financial and event reports.
  • Oversee all logistical aspects of events.
  • Plan and execute webinars as needed.
  • Identify staffing requirements for events.
  • Develop and implement strategic business plans.
Work Environment
  • Attention to detail is crucial.
  • Ability to work under pressure and meet tight deadlines.
  • Fast-paced work environment with potential overtime.
Personal Attributes
  • Strong client focus and interpersonal skills.
  • Excellent verbal and written communication abilities.
  • Organized and flexible with a proactive approach.
  • Team-oriented with a collaborative mindset.
Health Benefits
  • Comprehensive dental plan.
  • Health care coverage included.