Event Coordinator Assistant

1 month ago

Halifax, Nova Scotia, Canada Signal Crew Comms Full time
Event Assistant Role

Signal Crew Comms is seeking a highly organized and detail-oriented Event Assistant to support our Event Coordinator and Event Manager in planning, organizing, and executing various events. This is an excellent opportunity for someone who is enthusiastic about the events industry and looking to gain hands-on experience in a fast-paced environment.

Key Responsibilities:
  • Event Planning Support: Assist in the development and execution of event plans, including timelines, schedules, and budgets.
  • Vendor Coordination: Communicate with vendors and suppliers to ensure timely delivery of services and products.
  • Client Communication: Provide excellent customer service to clients, addressing their needs and concerns promptly.
  • Administrative Tasks: Handle administrative duties such as data entry, managing RSVP lists, preparing event materials, and maintaining event databases.
  • Marketing and Promotion: Assist in creating promotional materials and marketing campaigns for events, including social media updates.
  • Onsite Support: Be present at events to assist with coordination, troubleshoot issues, and ensure a smooth execution.
  • Post-Event Activities: Participate in post-event evaluations and assist in preparing reports to assess the success of each event.
Requirements:
  • High school diploma or equivalent.
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal abilities.
  • Ability to work effectively both independently and as part of a team.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Attention to detail and problem-solving skills.
  • Creative thinking and a proactive attitude.

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