Business Support Specialist

1 week ago

Mission, British Columbia, Canada Maven Transport Ltd Full time
About the Role

Maven Transport Ltd is seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our office and providing administrative support to our staff.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to senior staff members, including preparing reports, presentations, and other documents.
    • Manage and maintain accurate and up-to-date records and files.
    • Coordinate travel arrangements, meetings, and appointments.
  • Office Operations
    • Oversee the day-to-day operations of the office, including managing supplies, equipment, and facilities.
    • Ensure the office is well-organized and maintained, including managing the inventory of office materials and supplies.
    • Develop and implement procedures to improve office efficiency and productivity.
  • Communication and Customer Service
    • Provide excellent customer service to internal and external clients, including responding to inquiries and resolving issues.
    • Develop and maintain relationships with vendors and suppliers.
    • Communicate effectively with staff, management, and external stakeholders.
  • Financial Management
    • Assist with budgeting, forecasting, and financial reporting.
    • Manage and reconcile office expenses and accounts.
    • Develop and implement cost-saving initiatives.
  • Security and Safety
    • Ensure the office is secure and safe, including managing access and ensuring compliance with security protocols.
    • Develop and implement procedures to prevent and respond to security incidents.
  • Work Environment
    • Work in a fast-paced environment with multiple priorities and deadlines.
    • Collaborate with staff to achieve team goals and objectives.
    • Contribute to a positive and inclusive work environment.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Ability to work independently and as part of a team.
    • Proficiency in Microsoft Office and other software applications.
What We Offer
  • Competitive Salary
  • Opportunities for Professional Development
  • A Dynamic and Supportive Work Environment

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