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Office Coordinator

2 months ago

Regina, Saskatchewan, Canada TKO Truck and Trailer Inc. Full time
Position Overview

We are seeking a dedicated Administrative Assistant to support our operations at TKO Truck and Trailer Inc. This role is essential in ensuring smooth communication and efficient workflow within the team.

Work Details
  • Work Term: Temporary
  • Work Language: English
  • Hours: 30 to 40 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 to less than 7 months
Key Responsibilities
  • Facilitate the flow of information among team members.
  • Oversee and manage daily operations.
  • Guide and motivate staff to achieve their best.
  • Handle incoming mail and materials efficiently.
  • Organize and plan daily tasks and responsibilities.
  • Develop and enforce policies and procedures.
  • Schedule and confirm appointments as needed.
  • Manage telephone communications and relay messages.
  • Respond to electronic inquiries promptly.
  • Compile and analyze data and statistics.
  • Address employee questions and concerns effectively.
  • Maintain inventory and order office supplies.
  • Welcome visitors and direct them appropriately.
  • Type and proofread various documents.
  • Conduct research as required.
  • Perform data entry tasks accurately.
  • Provide exceptional customer service.
  • Maintain and organize digital databases.
  • Carry out basic bookkeeping duties.
  • Support clients post-sale with ongoing assistance.
  • Supervise office and volunteer personnel.
Technical Skills
  • Proficient in MS Excel, MS Outlook, and MS Word.
  • Familiarity with database software and social media platforms.
Experience Areas
  • Knowledge in purchasing, procurement, and contracts.
Specialization Areas
  • Expertise in correspondence and record-keeping.
  • Experience with financial statements and invoices.
  • Familiarity with payroll services.
Transportation Requirements
  • Possession of own transportation.
  • Valid driver's license is necessary.
Work Environment
  • Ability to work independently in a fast-paced setting.
  • Capable of handling pressure and repetitive tasks.
  • Attention to detail is crucial.
  • Ability to work with minimal supervision.
Personal Attributes
  • Strong multitasking abilities.
  • Excellent written communication skills.
  • Flexibility and sound judgment.
  • Highly organized and a team player.
  • Dependable and focused on client needs.
  • Effective time management and adaptability.
Screening Questions
  • Are you available for shift or on-call work?
  • Are you legally authorized to work in Canada?
  • Do you have relevant experience in this field?
Benefits
  • Health Benefits: Dental and health care plans available.
  • Financial Benefits: Group insurance benefits provided.
  • Other Benefits: Free parking available.