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Project Management Specialist

3 months ago

London, Ontario, Canada Volkswagen Group Canada Inc. Full time

Advance Your Career

At Volkswagen Group Canada, we recognize that our vehicles are only as exceptional as the talented individuals who support them. We are dedicated to nurturing a workforce that shares our enthusiasm for innovation and excellence in the automotive industry.

We are seeking a Project Coordinator located in St. Thomas, ON

As we embark on a transformative journey, Volkswagen Group's largest battery production facility in St. Thomas will oversee all aspects of battery operations—from sourcing raw materials to crafting a cohesive Volkswagen battery and managing our gigafactories in Europe and North America. Our headquarters in Salzgitter, Germany, places us at the forefront of mobility transformation, and we aim to positively influence our global community, environment, and economy. Your expertise is essential to achieving these ambitious objectives.

Reporting directly to the Project Management Lead, the Project Coordinator will be instrumental in the effective preparation, execution, and support of our ramp-up initiatives, with a significant emphasis on operational alignment with SAP at the PowerCo SE Gigafactory in St. Thomas. This role also involves the development and documentation of processes that comply with our risk management, governance, and compliance standards.

This position follows a temporary flexible hybrid model, requiring in-office presence in St. Thomas for two days a week, subject to project needs.

Key Responsibilities

  • Navigate the process management lifecycle by collaborating with key stakeholders to design, document, and store processes in our chosen systems.
  • Work alongside the project manager to create and maintain process workflow documentation that aligns with business requirements under the project management team's guidance.
  • Utilize formal tools and methodologies (JIRA, Confluence, Office 365) to oversee resources, tasks, and modifications.
  • Collaborate with the team to develop, maintain, and manage assigned work packages, action item logs, and milestone schedules.
  • Assist in managing project work packages and disseminating information through formal briefings, project updates, and written reports.
  • Support the management of the complete process for all assigned work packages, ensuring timely delivery and adherence to project timelines.
  • Maintain ongoing communication with stakeholders regarding project status.
  • Address challenges through risk management and contingency planning, presenting solutions and alternatives.
  • Conduct quality assurance throughout the lifecycle of project work packages to ensure compliance with established standards.
  • Provide daily updates to the Project Management Lead regarding project progress.
  • Collaborate with other PMO team members to leverage cross-functional project synergies.
  • Perform additional duties as assigned that relate to the position.

Qualifications

  • Post-secondary education in Business, Technology, or related fields, or equivalent relevant experience.
  • 1-2 years of relevant experience in project management.
  • Exceptional communication skills across various organizational levels, with an intuitive grasp of a dynamic global work environment.
  • Able to operate effectively across functions in a results-driven, fast-paced setting.
  • Capable of managing multiple tasks and adjusting priorities as needed.
  • Strong analytical, strategic, and problem-solving abilities.
  • Proficient in MS PowerPoint, Excel, Project, and PMO software.
  • Willingness to travel occasionally within Ontario and internationally (~10%).
  • Ability to maintain flexible working hours to accommodate time zone differences with Europe, including the potential for overtime to meet ramp-up deadlines.

Preferred Skills

  • Proficiency in the German language.
  • Familiarity with Google Analytics or similar tools.
  • PMP Certification or other recognized Project Management credentials.

What We Offer

  • A flexible and collaborative team environment.
  • Opportunities for professional development.
  • Engagement in exciting company initiatives that contribute to the community.
  • Competitive employer-sponsored benefits and a comprehensive compensation package.
  • And much more.

Volkswagen Group Canada Inc. is committed to fostering diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability, or any other characteristic protected by federal or local laws.

We are dedicated to providing accommodations for individuals with disabilities throughout the application process. If you require assistance due to a disability, please inform us, and we will work with you to identify reasonable accommodations to meet your needs, whether as an applicant or employee.