Event Coordinator

1 month ago

Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time
Event Planner Job Description

We are seeking a highly organized and detail-oriented Event Planner to join our team at Halifax Tower Hotel Ltd.

Key Responsibilities:
  • Develop and implement risk management plans to ensure a safe and successful event.
  • Promote conference and meeting services or special events to clients and stakeholders.
  • Develop and monitor emergency security plans to mitigate potential risks.
  • Inspect and select suitable venues for events.
  • Develop marketing and communication plans to promote events.
  • Develop media strategies and public relations activities to enhance event visibility.
  • Recruit, hire, and supervise staff and/or volunteers as needed.
  • Prepare, present, and manage budgets for events.
  • Develop financial procedures to ensure accurate accounting and reporting.
  • Develop sponsorship, partnership, or fundraising programs to support events.
  • Review bids and negotiate costs with vendors and suppliers.
  • Determine requirements for hospitality services, signage, multi-media equipment, printing, and other technical services, and arrange for and manage contracts for these services.
  • Arrange for production or purchase of promotional products.
  • Arrange for shipping, receiving, and storage of event materials.
  • Assist in budget preparation and provide financial reports as needed.
  • Assist in site selection and attend to related details.
  • Co-ordinate and monitor conference and meeting activities and attend to related details.
  • Co-ordinate media services, including audio-visual equipment and technical support.
  • Co-ordinate set-ups, staging, seating, parking, communication systems, and other details for special events.
  • Confirm and co-ordinate speakers, performers, and other event participants.
  • Implement registration systems and information materials for events.
  • Implement social programs, food and beverage, transportation, and other services for events.
  • Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment.
  • Plan and arrange for accommodation and transportation services for event participants.
  • Plan and arrange for trade shows and exhibits.
  • Plan schedules, goals, and objectives for events.
  • Develop registration systems and information materials for events.
  • Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations, etc.).
  • Research and design special events programs.
  • Plan for VIP arrangements, including accommodations, transportation, and other special requests.
  • Book facilities for office personnel and event staff.
  • Plan for traffic and crowd control and security measures.
  • Plan for social events and guest programs.
  • Develop policies and procedures and attend to other management responsibilities.
  • Prepare final financial and other reports for events.
  • Manage Event Logistics, including coordination of vendors, suppliers, and event staff.
  • Plan and oversee Webinars, including technical support and logistics.
  • Identify human resources requirements and develop plans to meet them.
  • Develop and implement business plans to support events and the organization.
Requirements:
  • 5-10 years of experience in event planning or a related field.
  • Excellent communication and interpersonal skills.
  • Ability to work under pressure and meet deadlines.
  • Strong organizational and time management skills.
  • Ability to work independently and as part of a team.
  • Proficiency in Google Docs, database software, and MS Office.
  • Experience working in a hotel, motel, or resort environment.
  • Criminal record check required.
  • Ability to work in a fast-paced environment with tight deadlines.
  • Flexibility and adaptability in a dynamic work environment.
  • Excellent written and oral communication skills.
  • Ability to work accurately and efficiently in a detail-oriented role.
  • Client-focused and results-driven with a strong commitment to excellence.
  • Ability to work as a team player and contribute to a positive and inclusive work environment.
What We Offer:
  • A competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • A dynamic and supportive work environment.
  • The chance to work with a talented and experienced team.
  • A comprehensive training program to ensure success in the role.

  • Event Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time

    Job Title: Event CoordinatorWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Halifax Tower Hotel Ltd.Job Summary:The Event Coordinator will be responsible for coordinating and executing events, conferences, and meetings, ensuring seamless execution and exceeding client expectations.Key Responsibilities:Develop and...

  • Event Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time

    Job Title: Event CoordinatorWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Halifax Tower Hotel Ltd.Job Summary:The Event Coordinator will be responsible for coordinating and executing events, conferences, and meetings, ensuring seamless execution and exceeding client expectations.Key Responsibilities:Develop and...

  • Event Coordinator

    4 weeks ago

    Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time

    Job Title: Event CoordinatorWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Halifax Tower Hotel Ltd.Job Summary:The Event Coordinator will be responsible for coordinating and executing events, conferences, and meetings, ensuring seamless execution and exceeding client expectations.Key Responsibilities:Develop and...

  • Event Coordinator

    4 weeks ago

    Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time

    Job Title: Event CoordinatorWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Halifax Tower Hotel Ltd.Job Summary:The Event Coordinator will be responsible for coordinating and executing events, conferences, and meetings, ensuring seamless execution and exceeding client expectations.Key Responsibilities:Develop and...

  • Event Coordinator

    2 weeks ago

    Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time

    Job Title: Event CoordinatorWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Halifax Tower Hotel Ltd.Job Summary:The Event Coordinator will be responsible for coordinating and executing events, conferences, and meetings, ensuring seamless execution and exceeding client expectations.Key Responsibilities:Develop and...

  • Event Coordinator

    2 weeks ago

    Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time

    Job Title: Event CoordinatorWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Halifax Tower Hotel Ltd.Job Summary:The Event Coordinator will be responsible for coordinating and executing events, conferences, and meetings, ensuring seamless execution and exceeding client expectations.Key Responsibilities:Develop and...

  • Event Coordinator

    1 week ago

    Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time

    Job Title: Event CoordinatorJob Summary: We are seeking an experienced Event Coordinator to join our team at Halifax Tower Hotel Ltd. The successful candidate will be responsible for coordinating and executing events, conferences, and meetings with precision and attention to detail.Key Responsibilities:Develop and implement event concepts and...

  • Event Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time

    Job Title: Event PlannerWe are seeking a highly organized and detail-oriented Event Planner to join our team at Halifax Tower Hotel Ltd.Job Summary:The Event Planner will be responsible for coordinating and executing events, conferences, and meetings from start to finish. This includes developing risk management plans, promoting conference and meeting...

  • Event Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time

    Job Title: Event PlannerWe are seeking a highly organized and detail-oriented Event Planner to join our team at Halifax Tower Hotel Ltd.Job Summary:The Event Planner will be responsible for coordinating and executing events, conferences, and meetings from start to finish. This includes developing risk management plans, promoting conference and meeting...

  • Event Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time

    Job Title: Event CoordinatorWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Halifax Tower Hotel Ltd.Job Summary:The Event Coordinator will be responsible for planning and executing various events, conferences, and meetings. This includes coordinating logistics, managing budgets, and ensuring seamless execution of...

  • Event Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time

    Job Title: Event CoordinatorWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Halifax Tower Hotel Ltd.Job Summary:The Event Coordinator will be responsible for planning and executing various events, conferences, and meetings. This includes coordinating logistics, managing budgets, and ensuring seamless execution of...

  • Event Coordinator

    1 week ago

    Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time

    Event Planner Job DescriptionHalifax Tower Hotel Ltd. is seeking a skilled Event Planner to join our team. As an Event Planner, you will be responsible for coordinating and executing events, conferences, and meetings from start to finish.Key Responsibilities:Develop and implement event concepts and themesCoordinate with vendors and suppliers to ensure...

  • Event Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time

    Job Title: Event CoordinatorWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Halifax Tower Hotel Ltd.Job Summary:The Event Coordinator will be responsible for coordinating and executing events, conferences, and meetings, ensuring seamless execution and exceeding client expectations.Key Responsibilities:Develop and...

  • Event Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time

    Job Title: Event CoordinatorWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Halifax Tower Hotel Ltd.Job Summary:The Event Coordinator will be responsible for coordinating and executing events, conferences, and meetings, ensuring seamless execution and exceeding client expectations.Key Responsibilities:Develop and...

  • Event Coordinator

    2 months ago

    Halifax, Nova Scotia, Canada Malibu Events Promotions Full time

    About Malibu Events PromotionsMalibu Events Promotions is a dynamic and growing company that specializes in creating exceptional events that leave a lasting impression on our clients and partners. We are seeking a highly organized and detail-oriented Event Assistant to join our team and support the planning, coordination, and execution of various events.Key...

  • Event Coordinator

    2 months ago

    Halifax, Nova Scotia, Canada Malibu Events Promotions Full time

    About Malibu Events PromotionsMalibu Events Promotions is a dynamic and growing company that specializes in creating exceptional events that leave a lasting impression on our clients and partners. We are seeking a highly organized and detail-oriented Event Assistant to join our team and support the planning, coordination, and execution of various events.Key...

  • Event Coordinator

    6 days ago

    Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time

    Job Title: Event CoordinatorJob Summary: We are seeking an experienced Event Coordinator to join our team at Halifax Tower Hotel Ltd. The successful candidate will be responsible for coordinating and executing events, conferences, and meetings.Key Responsibilities:Develop and implement event plans, including risk management, marketing, and...

  • Event Coordinator

    2 weeks ago

    Halifax, Nova Scotia, Canada CB Canada Full time

    Event Coordinator OpportunityWe are seeking a highly motivated and organized Event Coordinator to join our team. As an Event Coordinator, you will be responsible for assisting with the planning and execution of events and retail promotions across the Halifax area.Key Responsibilities:Assist with event planning and coordinationWork with clients to understand...

  • Event Coordinator

    2 weeks ago

    Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time

    Job Title: Event CoordinatorWe are seeking an experienced Event Coordinator to join our team at Halifax Tower Hotel Ltd. The successful candidate will be responsible for coordinating and executing events, conferences, and meetings with a high level of professionalism and attention to detail.Key Responsibilities:Develop and implement event concepts and...

  • Event Coordinator

    1 month ago

    Halifax, Nova Scotia, Canada Halifax Tower Hotel Ltd. Full time

    Job Title: Event PlannerWe are seeking a highly organized and detail-oriented Event Planner to join our team at Halifax Tower Hotel Ltd.Job Summary:The Event Planner will be responsible for coordinating and executing events, conferences, and meetings from start to finish. This includes developing risk management plans, promoting conference and meeting...