Project Coordinator

7 hours ago

London, Ontario, Canada BELFOR Full time
Project Manager Assistant

BELFOR Restoration is seeking a highly skilled and detail-oriented Project Manager Assistant to support our growing team.

We are a dynamic and innovative company that values integrity, loyalty, and commitment to our customers and each other.

This role is an excellent opportunity for a motivated individual to develop their skills and contribute to the success of our team.

Key Responsibilities:
  • Provide administrative support to the project manager, ensuring the smooth execution of projects from initiation to completion.
  • Communicate effectively with customers, property owners, managers, tenants, subcontractors, and insurance adjusters.
  • Assist with project documentation, including accuracy of project documentation and uploads into claims systems.
  • Obtain work authorization, completion certificates, and other required documents from clients.
  • Complete work order tasks and purchase orders promptly, and invoice accurately in line with client protocols.
  • Support outstanding receivables and act as a liaison between customers and project managers.
  • Track project changes and produce updated schedules, and coordinate mitigation/restoration work with in-house staff and sub-trades.
  • Prepare and edit internal scopes of work, estimates, budgets, letters, faxes, memos, and emails.
  • File all project documents appropriately and submit required information to clients as directed by the project manager.
  • Report file-related issues to the project manager and provide short-term project coverage.
Requirements:
  • This position is an in-office position only.
  • Post-secondary business administration, project management courses, or certification.
  • Previous construction, restoration, or insurance experience considered an asset.
  • Manage sensitive information appropriately and maintain confidentiality.
  • Strong written and verbal communication skills.
  • Advanced computer and/or tablet/iPad experience with Microsoft Office programs such as Excel, Word, Google Suite, Xactimate/XactAnalysis, JD Edwards, and Docusphere.
  • Self-driven to achieve goals and meet deadlines.
  • Criminal Record Check.

If you are a motivated and detail-oriented individual who is passionate about supporting a growing team, we encourage you to apply for this exciting opportunity.

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