Budget Coordinator

1 month ago

Toronto, Ontario, Canada Toronto District School Board Full time
Budget/Financial Coordinator Job Description

The Toronto District School Board is seeking a highly skilled Budget/Financial Coordinator to join our team. As a key member of our finance department, you will play a critical role in developing, coordinating, and monitoring the budgets for the Toronto Student Transportation Group (TSTG).

Key Responsibilities:
  • Coordinate the annual budget process for TSTG, including development, analysis, and monitoring of the annual operating budgets.
  • Monitor and analyze expenditures, budget variances, revenue items, year-end projections, and surpluses/deficits, ensuring data accuracy.
  • Administer the cost sharing agreement between TDSB and its consortium partner TCDSB, ensuring accurate cost attribution and reconciliation.
  • Verify invoices and manage payments, including those for bus carriers and other vendors.
  • Analyze transportation cost drivers, identify budgetary issues, and recommend corrective actions.
  • Prepare business cases, statistical models, and forecasts to support strategic decision-making.
  • Conduct financial audits and reviews to generate accurate, actionable reports for management.
  • Ensure organizational and staffing changes within TSTG are accurately reflected in financial reports and costs properly attributed to the appropriate board.
  • Prepare supporting documentation for budget, accounting, financial and purchasing processes.
  • Conduct research and analysis for reports submitted to TSTG governance and operations committees, as well as TDSB and TCDSB.
  • Collaborate with planning departments to exchange data on projected enrollment and relocations affecting transportation.
  • Ensure compliance with service contracts, monitoring Key Performance Indicators (KPI's) and administer penalties, when needed.
  • Conduct periodic reviews of budget processes and practices, ensuring compliance and contributing to the development of budget guidelines, KPI's, and tools.
  • Provide training and guidance to TSTG management on financial and budgetary matters.
  • Respond to Ministry requests for information and provide costing estimates based on annual or semi-annual routing simulation.
  • Prepare reports and presentations for internal committees, school boards, and the Ministry of Education.
  • Represent TSTG at meetings, including year-end budget review and joint procedures.
  • Support and coordinate special projects, as required.
  • Provide leadership in fostering equity and inclusiveness in the development and implementation of programs and services.
Qualifications:
  • University degree in a related field (e.g., Commerce, Finance or Business Administration), with five years of progressively responsible related experience or an equivalent combination of education and experience.
  • Demonstrated experience in budget development, financial management, and financial analysis.
  • Sound knowledge and understanding of generally accepted accounting principles, budgeting, costing, and financial processes.
  • Extensive experience with SAP and/or other enterprise financial data systems.
  • Proven ability to prepare accurate reports and summaries.
  • Strong project management and time management skills with proven ability to organize and coordinate a diverse number of projects.
  • Demonstrated research, analytical, interpretative, and problem-solving skills, with a high attention to detail.
  • Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity and confidentiality.
  • Strong written/oral communication and interpersonal skills, including report-writing and presentation skills.
  • Knowledge of finance, budgeting, purchasing policies, and Ministry regulations within a public sector or educational context.
  • Proven ability in promoting equitable practices which value inclusiveness and diversity.
  • Proficiency and expertise in the use of computer technology (e.g., spreadsheets, databases, word processing, presentation packages, HR/Payroll and financial information systems, and student transportation routing software).

Assets:

  • Chartered Professional Accountant (CPA) designation.

Special Requirements:

  • Occasional travel may be required for meetings.

Work Year: 12 Months

Location: 270 Cherokee Boulevard (Hybrid Work Eligible)

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