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Senior Financial Analyst

3 months ago

Nanaimo, British Columbia, Canada BCJobs Full time

The Financial Analyst collaborates closely with both academic and administrative leaders, as well as support personnel within their designated service areas. This role is a vital component of the university's Central Financial Services, operating within one of the essential Finance teams, specifically in Financial Planning & Analysis.

Leveraging advanced technical skills, meticulous accuracy, and a keen eye for detail, the incumbent will deliver strategic insights and support for financial and operational functions in alignment with the institution's Financial Services standards, procedures, and relevant legislation. The position entails conducting extensive analysis, data management, process evaluations, and applying robust accounting principles across various financial domains.

Key Responsibilities

The duties and expectations may differ based on the specific service area assigned to the incumbent:

  • Engages with leaders from both academic and administrative sectors, offering practical financial assistance and guidance for budgetary obligations.
  • Participates in budget formulation, oversees budgetary performance and financial trends, anticipates future requirements, identifies emerging challenges, and maintains ongoing communication with leadership.
  • Delivers consolidated forecasts for divisions, aids leadership in financial report presentations, and evaluates external financial partnership agreements.
  • Prepares and assesses budgetary information, drafts projections, and engages in informed discussions regarding budget planning.
  • Assists with specific projects or areas as directed by leadership, collaborating with central Financial Services on enrollment and tuition revenue forecasting.
  • Monitors financial activities with stakeholders, interprets financial reports, and provides advice to support decision-making.
  • Conducts a variety of financial tasks in support of assigned service areas.
  • Prepares, reviews, and authorizes internal departmental charges, purchase requisitions, and reconciles work orders. Prepares and rectifies journal entries and salary transfer requests.
  • Works alongside colleagues and leaders on invoice requests, ensuring purchase orders are established, and prepares monthly and year-end accounting entries.
  • Offers guidance and support on financial processes, forms, and budgets, including training and updates.
  • Generates financial reports and performs variance analysis, providing detailed examination of significant financial discrepancies.
  • Maintains ledger balances, tracks accounting records for general ledger accounts, prepares sections of annual financial statements, and collaborates with external auditors.
  • Monitors and prepares reconciliations for specific accounts, prepares capital requests, and corrects entries for inaccuracies.
  • Assists in the development of internal controls, reporting, and new initiatives, redesigning processes for enhanced efficiency.
  • Educates and supports financial system users, promoting comprehension of financial reports and resource management.
  • Conducts reviews of business processes and policies, redesigning procedures for efficiency and implementing best practices.
  • Analyzes financial areas, documenting issues, recommending actions, and executing solutions.
  • Ensures compliance with financial requirements in contracts for consulting, construction, and services.
  • Tracks and records overload/additional-hours appointments and cost distribution changes for HRIS entry.
  • Completes data entry, resolves discrepancies, and escalates unresolved issues to leadership.
  • Designs and establishes financial processes, accounting structures, and reporting frameworks for new initiatives, consulting with business owners and Enterprise Systems.
  • Cross-trains to provide backup support for other analysts or functions within the Finance department.
  • Financial Analysts assigned to campus development divisions will have additional responsibilities related to the maintenance of PM Web.
Qualifications

A Bachelor's degree in a relevant field (e.g., Accounting, Finance, Business, Economics) along with a minimum of 5 years of experience managing complex cost recovery/revenue-based budgets, including budget preparation, development, monitoring, extensive data entry in Excel, analysis, quarterly reviews, and year-end reconciliation. An equivalent combination of education and experience may be considered.

  • Proven ability to plan, organize, and develop effective systems work instructions and procedures to support finance functions.
  • Demonstrated capacity to manage multiple tasks, meet essential deadlines, and prioritize effectively.
  • Exceptional critical thinking abilities.
  • Exhibited initiative and independence while working effectively as part of a team.
  • Proven ability to provide confidential service.
  • Experience working with a diverse range of external audit clients and entity integrated system experience.
  • Strong understanding and application of current accounting principles for not-for-profit, public sector, and charitable organizations.
  • Demonstrated ability to produce concise and complex financial reports.
  • Ability to interpret, explain, report on, and provide advice regarding various accounting, budgetary, and financial management issues.
  • Effective oral and written communication skills, with the ability to maintain strong working relationships with all levels of faculty and staff.
  • Superior investigative and analytical skills with the ability to identify and implement strategies for improvement.
  • Proficient in Microsoft Office, with exceptional Microsoft Excel skills and demonstrated ability to apply Excel to complex financial analysis.
  • Self-motivated and capable of working with minimal supervision within multiple tight deadlines.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Vancouver Island University is a comprehensive teaching university with 13,000 students across three campuses. VIU proudly fosters student success, strong community connections, and meaningful collaborations by providing access to a wide range of programs, from academic undergraduate and master's to industry-responsive trades and vocational training.

VIU is pleased to offer employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan that takes the worry out of retirement. As part of the VIU campus community, you will work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.

The VIU community acknowledges and thanks the Snuneymuxw, Quw'utsun, Tla'amin, Snaw-naw-as, and Qualicum First Nation on whose traditional lands we teach, learn, research, live, and share knowledge.