Contract Administrator
4 weeks ago
Job Summary
Reconomy is seeking a Contract Administrator to join our team in Durham. As a Contract Administrator, you will play a critical role in ensuring the successful implementation of our contract management processes.
About the Role:
The Contract Administrator will be responsible for performing a variety of tasks to ensure contract compliance, including:
- Coordinating with Receiving Facilities and Eligible Community Contractors to ensure timely and accurate data reporting
- Creating, modifying, and filing compliance checklists to verify contractual obligations
- Completing data analysis and reconciliation of contractor data and submitting invoices accordingly
- Requesting, receiving, reviewing, and filing all compliance documents by contract deadlines
- Identifying, communicating, and resolving contract deficiencies/violations in a timely manner
- Escalating issues that cannot reasonably be addressed to Reconomy management
- Maintaining all documents related to the contract(s) in a centralized filing system
- Providing support and training to Receiving Facility (RF) and Eligible Community (EC) Contractor(s) to ensure contract compliance and data reporting requirements are satisfied
- Completing data analysis, and reconciliation, identifying errors, and ensuring corrections are made by the EC Collection Contractor(s) in a timely manner
- Inputting data into centralized systems as required
- Identifying, assessing, and reporting risks, issues, concerns, and opportunities for improvement for consideration by Reconomy Management
- Ensuring all compliance documents are requested, received, reviewed, and filed by contract deadlines
- Responding to and coordinating emergency and contingency issues, where necessary
- Overseeing the collection, preparation, storage, and shipment of material samples to a centralized Reconomy auditing facility
- Overseeing the delivery of blue box materials from all EC sources to the approved RF
- Undertaking regular site visits and physical inspections of RFs
- Ensuring contract compliance at the approved RF with regard to wait times, weigh scale protocols, tipping procedures, etc.
About You:
We are looking for a highly organized and detail-oriented individual with a strong background in contract administration and compliance. The ideal candidate will have:
- Minimum 2 years operational contract administration and compliance experience
- Minimum 2 years of proven experience meeting deliverables while working remotely at various locations
- Project Management experience would be considered an asset
- Proven experience working in an operational environment with tight deadlines
- Experience with data analytics, logistics, waste management service delivery, contract management, project management, and communications
- Experience performing program audits, identifying deficiencies, and recommending corrections
- Knowledge of various municipal, provincial, and federal legislation (e.g., Occupational Health and Safety, Environmental Protection, by-laws, etc.)
- Experience working in the waste management industry is considered an asset
What We Offer:
We offer a comprehensive benefits package, including employer-paid health and dental benefits, employer matching of employee RSP contribution, and opportunities for professional development and training. Our team is dynamic and international, with diverse backgrounds and a commitment to sustainability.
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