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Legal Affairs Executive Support
3 months ago
Pharmascience is seeking a highly organized and experienced Legal Affairs Executive Assistant to provide comprehensive support to our dynamic legal team.
In this role, you will play a vital part in ensuring the smooth operation of our legal department by managing schedules, coordinating meetings, handling correspondence, and providing administrative assistance.
About Pharmascience:
Pharmascience is a leading Canadian pharmaceutical company dedicated to developing, manufacturing, and marketing high-quality generic and innovative prescription and non-prescription medications. We are committed to improving the health and well-being of Canadians through our diverse portfolio of products and services.
Responsibilities:
- Manage calendars and schedule appointments for the VP of Legal Affairs and their direct reports, ensuring efficient time management and coordination.
- Coordinate meetings, including booking conference rooms or virtual meeting platforms, preparing agendas, taking minutes, and distributing materials.
- Handle correspondence, drafting and editing letters, presentations, and reports with accuracy and professionalism.
- Maintain organized filing systems for legal documents and records, ensuring easy access and retrieval of information.
- Assist with departmental budgeting processes, including billing procedures and expense reporting.
- Liaise with external stakeholders such as law firms, suppliers, and clients, providing excellent customer service and communication.
- Implement and maintain procedures related to the use of corporate IT systems, ensuring efficient access and utilization of resources.
- Provide administrative support to Legal Team members, including managing licenses, professional memberships, and continuing education credits.
Qualifications:
- Minimum 10 years of experience as an Executive Assistant or in a similar role within a medium or large organization.
- Exceptional communication skills, both written and verbal, with fluency in French and English.
- Strong attention to detail and accuracy, ensuring meticulous handling of sensitive information.
- Ability to anticipate needs, evaluate situations, and make recommendations for seamless operations.
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
- Demonstrated ability to work effectively as part of a team and foster a positive work environment.
