Parts Inventory Coordinator

7 days ago

Mississauga, Ontario, Canada City of Mississauga Full time
Parts Inventory Coordinator

Req ID: 26295
Vacancy Type: Permanent
Number of Positions: 5
Closing Date: 03/28/2025

Under the direction of the Supervisor, Stores, the successful candidate will provide maintenance parts in a timely, cost-efficient fashion, and manage inventory while providing one-to-one customer service daily to both internal and external customers.

Duties and Responsibilities

Reporting to the Supervisor, the incumbent is:

- Responsible for maintaining parts inventory, ensuring stock items are ordered and available in a timely manner.
- Responsible for maintaining inventory management system accuracy and integrity.
- Responsible for maintaining inventory based on seasonal business needs.
- Responsible for preparing and monitoring contract/tender documents ensuring their validity, accuracy, and integrity.
- Recommend changes to contract documents as business needs change.
- Coordinate with internal departments to ensure consistency in the purchase of fleet items required City-wide.
- Liaise with purchasing department as required by Purchasing by-laws.
- Responsible for quality control of parts delivered and reliability monitoring.
- Responsible for maintaining and monitoring the service levels, customer service, and responsiveness of the parts staff.
- Liaise with Supervisors/Manager regarding any issues related to parts, inventory, or staffing.
- Ensures parts catalogue and cycle counting is updated.
- Follow up with back-orders.
- Stay current with market trends and make recommendations related to parts to increase efficiencies.
- Perform duties of counter person to provide service to mechanics as required.
- Post inventory to computerized system and price all work orders as required.
- Perform other related duties as assigned.

NOTE:

• Overtime call-ins may be required.

• Shift work may be required.

• Physical demands of the position include frequent lifting, standing, bending, and carrying equipment of approximately 20 kg or greater.

• Perform duties in both indoor and outdoor settings, often exposed to varying climate conditions, including heat, cold, rain, and snow.

Skills and Qualifications

Minimum grade 12 education is required; post-secondary education in a related field is preferred.

• 240P Parts Technician trades certificate or equivalent education and experience in inventory management.

• Minimum of 5 years inventory management/stockroom/order desk/purchasing related experience in the automotive industry; or equivalent combination of experience and education.

• Extensive knowledge related to parts and inventory management is required.

• Knowledge of contract management is essential.

• Knowledge of Occupational Health and Safety Rules, WHIMS, and Hazardous Goods preferred.

• Ability to use equipment parts manuals related to Bus, Commercial Vehicles, Light Trucks, off-road light, and heavy equipment.

• Good organizational skills along with the ability to plan.

• Strong analytical skills with the ability to attend accurately to details.

• Demonstrated ability to communicate and provide excellent customer service to effectively deal with staff and suppliers/vendors.

• Experience with an automated fleet maintenance system is essential, basic knowledge of MS Office computer applications.

• Must have the ability to travel and provide own transportation.

Hourly Rate/Salary: $58,942.00 - $78,592.00
Hours of Work: 40
Work Location: Mississauga Transit
Department/Division/Section: T&W/Transportation&Works Dept, T&W/Mississauga Transit, MT Maintenance
Non-Union/Union: Non Union

We thank all who apply; however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion

The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity, and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain, and support the growth of diverse talent.

Accommodations

The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection, and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection, and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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