Administrative Assistant

4 weeks ago

Toronto, Ontario, Canada University of Toronto Full time
Date Posted: 02/21/2025
Req ID: 41724
Faculty/Division: University of Toronto Scarborough
Department: UTSC:Office of the Registrar
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00057700

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Office of the Registrar is responsible for student recruitment and admissions, direct and online service to current students, including registration, financial aid, scholarships, academic assessments, graduation and petitions. It also provides course scheduling, administration of tests and exams, enrolment data analysis and business intelligence.

It is the vision of the Office of the Registrar to connect every student to success by providing excellent service and support to students, faculty, staff and the broader community. Members of the Office of the Registrar team value accountability, inclusivity, community and leadership and take pride in work that is student-focused and meaningful.

This search aligns with the University's commitment to strategically and proactively promote diversity among our community members. Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Reporting to the Registrar and Assistant Dean, Strategic Enrolment Management, the role provides administrative support to the broader Office of the Registrar team.

The Administrative Assistant responsibilities will include acting as the first point of contact to respond to enquiries, coordinating meeting schedules, agendas, materials, action and follow-up items including scheduling appointments; maintaining calendars; and resolving scheduling conflicts, coordinating tasks and event/programming logistics, collating and organizing materials, maintaining and updating filing systems and databases, making minor purchases and providing orientation to others on work procedures and practices.

Your responsibilities will include:

- Acting as the first point of contact for general enquiries
- Resolving issues within the scope of the role and escalating problems as required
- Collating and organizing materials
- Handling sensitive and/or confidential information
- Maintaining office equipment and supply inventory, including making minor purchases
- Proofreading and fact-checking content
- Determining logistical details and activities for events and/or programming
- Liaising with internal and external contacts to troubleshoot/resolve escalated technical issues

Essential Qualifications:

- Advanced College Diploma (3 years) or acceptable combination of equivalent experience
- Minimum three (3) years related experience in administrative support
- Demonstrated experience coordinating meeting schedules, agendas, materials, action and follow-up items and scheduling appointments
- Demonstrated experience creating, writing, and editing content and correspondence
- Demonstrated experience providing administrative support to senior staff
- Experience in filing systems and records management
- Must have strong computer skills, including a high degree of functionality in the use of all Microsoft Office applications and SharePoint
- Must demonstrate strong personal initiative; tact and good judgment and ability to successfully meet deadlines
- Must be a team player with the ability to develop and maintain effective working relationships with a diverse population of students, staff, faculty and external stakeholders
- Excellent oral and written communication skills
- Strong organizational skills and proven attention-to-detail with a demonstrated commitment to accuracy
- Results-oriented with strong time-management and problem-solving skills with the ability to make effective decisions and set priorities to meet tight deadlines in a fast-paced, dynamic environment
- Ability to maintain confidentiality for sensitive and/or confidential matters
- Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

Assets (Nonessential):

- Experience working in a post-secondary environment

To be successful in this role you will be:

- Accountable
- Multi-tasker
- Organized
- Team player

Closing Date: 03/03/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715 with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Lived Experience Statement: Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

#J-18808-Ljbffr

  • IT Technical Recruiter

    20 hours ago

    Toronto, Ontario, Canada Administrative Full time

    For over fifty years Synergie has stood out from the competition by attracting the most talented individuals. We are looking to meet motivated people who are ready to make a difference by supporting our client partners meet and exceed their business goals.IT Technical RecruiterPermanent, full-timeAre you passionate about recruitment and excel at finding IT...

  • Administrative Assistant

    2 weeks ago

    Toronto, Ontario, Canada Quantum Management Services Ltd. Full time

    Position: Part-Time Administrative Assistant Downtown Toronto (Bathurst and College) Job Type: Temp to Perm (2 days/week) Start Date: ASAP Our client, a boutique Real-Estate brokerage, is looking for a part-time Administrative Assistant to support their growing operation. With your previous real estate experience, you will assist the General Manager...

  • Administrative Assistant

    4 weeks ago

    Toronto, Ontario, Canada Quantum Management Services Ltd. Part time

    Position: Part-Time Administrative Assistant Downtown Toronto (Bathurst and College) Job Type: Temp to Perm (2 days/week) Start Date: ASAP Our client, a boutique Real-Estate brokerage, is looking for a part-time Administrative Assistant to support their growing operation. With your previous real estate experience, you will assist the General Manager...

  • Administrative Assistant

    2 weeks ago

    Toronto, Ontario, Canada Quantum Management Services Ltd. Part time

    Position: Part-Time Administrative Assistant Downtown Toronto (Bathurst and College) Job Type: Temp to Perm (2 days/week) Start Date: ASAP Our client, a boutique Real-Estate brokerage, is looking for a part-time Administrative Assistant to support their growing operation. With your previous real estate experience, you will assist the General Manager...

  • Administrative Assistant

    3 weeks ago

    Toronto, Ontario, Canada Schlegel Villages Full time

    Maynard28 Halton StreetToronto, ON M6J1R3, CANDescriptionMaynard Nursing Home located in Toronto, Ontario has an exciting opportunity for a Permanent Part Time Administrative Assistant (30 hours bi-weekly) to join their team.Shift Details: Weekend availability requiredYou can be YOU while being part of our FAMILY.How Schlegel Villages supports our Team...

  • Administrative Assistant

    2 days ago

    Toronto, Ontario, Canada Quantum Management Services Ltd. Full time

    Position: Temporary Administrative Assistant Location: Downtown Toronto (5 days onsite) We are seeking a detail-oriented and organized Temporary Administrative Assistant to provide high-level support in a dynamic academic environment. This is a month-to-month temporary assignment with the potential for ongoing renewal. The ideal candidate will be a...

  • Administrative Assistant

    3 days ago

    Toronto, Ontario, Canada Quantum Management Services Ltd. Full time

    Position: Temporary Administrative Assistant Location: Downtown Toronto (5 days onsite) We are seeking a detail-oriented and organized Temporary Administrative Assistant to provide high-level support in a dynamic academic environment. This is a month-to-month temporary assignment with the potential for ongoing renewal. The ideal candidate will be a...

  • Administrative Assistant

    5 days ago

    Toronto, Ontario, Canada Schlegel Villages Inc. Part time

    Job Description Job Description Maynard Nursing Home located in Toronto, Ontario has an exciting opportunity for a Permanent Part Time Administrative Assistant (30 hours bi-weekly) to join their team.Shift Details : Weekend availability requiredYou can be YOU while being part of our FAMILY.How Schlegel Villages supports our Team Members:Competitive salary,...

  • Administration Assistant

    6 days ago

    Toronto, Ontario, Canada City of Toronto Full time

    Job OverviewThis is an exciting opportunity to join the City of Toronto team as an Administration Trainee. As a key member of our division, you will assist with various administrative and financial duties, including data collection, data analysis, and document preparation.

  • Administrative Assistant

    1 week ago

    Toronto, Ontario, Canada Sinai Health System Full time

    Share this job as a link in your status update to LinkedIn.Job Type: Regular Full TimeOrganizational Department: Sinai Health -> Mount Sinai Hospital -> Department of Obstetrics & GynaecologyEmployee Group: Non Hospital OperatingLocation: Mount Sinai Hospital Campus - Toronto, ON M5G 1X5 CA (Primary)Travel Requirement:Hours: 37.5 hours per week (Monday to...

  • Administrative Assistant

    4 days ago

    Toronto, Ontario, Canada Forum Asset Management Full time

    Job Description Job Description Salary: Forum Asset Management Administrative Assistant | Front Office ReceptionLocation: TorontoIn-office: 5 days per week.This is a full-time role working 8:30am 5:00pm Monday to Friday.Overview of Forum:Forum Asset Management (Forum) is an investor, developer and asset manager operating across North America for over 28...

  • Administrative Assistant

    4 weeks ago

    Toronto, Ontario, Canada Agilus Work Solutions Full time

    Agilus is recruiting for an Administrative Assistant in the Oil and Gas Industry in Toronto, Ontario. The Administrative Assistant will be supporting the team with a diversity of administrative tasks including reports, expenses, and scheduling.A typical day:1. Manage calendars and coordinate meetings2. Tracking, processing, and reconciling employee expense...

  • Administrative Assistant

    4 weeks ago

    Toronto, Ontario, Canada Options Consulting Solutions Full time

    ADMINISTRATIVE ASSISTANT (LEGAL)CONTRACT (12 MONTHS)TORONTO, ON/HYBRIDAre you an experienced administrative professional with a keen eye for detail, exceptional calendar management skills, and the ability to support executives across multiple time zones? Do you have a background in legal, compliance, or government relations and thrive in a fast-paced,...

  • Administrative Assistant

    3 weeks ago

    Toronto, Ontario, Canada Options Consulting Solutions Full time

    ADMINISTRATIVE ASSISTANT (LEGAL)CONTRACT (12 MONTHS)TORONTO, ON/HYBRIDAre you an experienced administrative professional with a keen eye for detail, exceptional calendar management skills, and the ability to support executives across multiple time zones? Do you have a background in legal, compliance, or government relations and thrive in a fast-paced,...

  • Administrative Assistant

    4 weeks ago

    Toronto, Ontario, Canada Guardian Capital Group Full time

    JOB STATEMENT: Guardian Capital Group Limited (Guardian) is a global investment management company servicing institutional, retail and private clients through its subsidiaries. As at June 30, 2024, Guardian had C$58.6 billion of total client assets while managing a proprietary investment portfolio with a fair market value of C$1.1 billion. On July 2, 2024,...

  • Administrative Assistant

    4 weeks ago

    Toronto, Ontario, Canada Guardian Capital Group Full time

    JOB STATEMENT: Guardian Capital Group Limited (Guardian) is a global investment management company servicing institutional, retail and private clients through its subsidiaries. As at June 30, 2024, Guardian had C$58.6 billion of total client assets while managing a proprietary investment portfolio with a fair market value of C$1.1 billion. On July 2, 2024,...

  • Administrative Assistant

    4 weeks ago

    Toronto, Ontario, Canada One Globe One voice staffing solutions Full time

    Job description Administrative Assistant Your responsibilities The ability to plan, organize, lead, develop and control the company's resources ensuring that these are optimized and utilized well in accordance with the Company's objectives Maintain relationships to relevant partners and customers Assist the sales manager, project tracking and preparation of...

  • Administrative Assistant

    3 weeks ago

    Toronto, Ontario, Canada One Globe One voice staffing solutions Full time

    Job description Administrative Assistant Your responsibilities The ability to plan, organize, lead, develop and control the company's resources ensuring that these are optimized and utilized well in accordance with the Company's objectives Maintain relationships to relevant partners and customers Assist the sales manager, project tracking and preparation of...

  • Administrative Assistant

    4 weeks ago

    Toronto, Ontario, Canada Ontario Health Full time

    time left to apply End Date: March 1, 2025 (13 days left to apply)job requisition id R108487At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health...

  • Administrative Assistant

    5 days ago

    Toronto, Ontario, Canada Bakapozd Full time

    The Administrative Assistant - HR will provide administrative support to the HR department at Bakapozd Business Consultancy in Toronto.Key Responsibilities:Provide administrative support to the HR department, including answering phone calls, responding to emails, and preparing correspondence.Maintain accurate and up-to-date employee records, ensuring...