ASSOCIATE HUMAN RESOURCES OFFICER, ADB

Org. Setting and Reporting The post of Associate Human Resources Officer is located in the Human Resources Branch. The incumbent will play a critical role in the overall management of the HR work programme, including coordination of planning activities and implementation of major HR initiatives. The incumbent will provide substantive support in the preparation of HR papers and reports for presentation to senior management, the ICAO Governing Council and its Committees; replies to surveys and questions from a range of other UN and international bodies; activities related to external and internal audits; a variety of planned HR projects; and research, review, analysis and consolidation of information on designated HR topics. The Associate Human Resources Officer will also provide substantive support, and contribute to the implementation of the ICAO People Strategy, the digital transformation strategy, as well as other change management initiatives. The Associate Human Resources Officer reports directly to the Deputy Director, Human Resources (DD/ADB-HR), with whom s/he consults on complex, highly sensitive, or confidential matters, specific assignments or projects. S/He works with minimal supervision on regular assignments, identifying work priorities and appropriate approaches by way of approved work plans. Responsibilities
- Contribute to the management and evolution of a variety of projects aligned with the wider HR programme, in compliance with ICAO standards and procedures.
- Provide guidance and support for implementation of HR strategies and liaise with HR sections/units to ensure a harmonized programme approach.
- Participate in the design and development of select HR projects and initiatives.
- Support the ICAO People Strategy, digital transformation strategy, and other change management initiatives and projects, and contribute to their implementation.
- Contribute to the preparation of accurate and timely reporting on HR activities to enable informed decision making and consistency of information presented to stakeholders.
- Monitor new and ongoing projects through their lifecycle in order to track their performance and flag potential risks to desired outcomes.
- Contribute to the development of information tools, materials for HR sensitization initiatives, e.g. HR Talk Shop, HR Newsletter, etc.
- Create, gather and consolidate content for the monthly HR Newsletter and ensure timely dissemination to ICAO staff.
- Support the capacity building of ICAO staff on HR-related topics/needs by contributing to the preparation of training materials.
- Contribute to the roll‑out of HR initiatives through the preparation and dissemination of communication materials, guidelines, presentations and other related documentation.
- Facilitate/Contribute to effective liaison and participation with counterparts in other UN common system and international organizations on change management initiatives.
- Function 2 (incl. Expected results) Provides advice and substantive support to the overall execution of work in the HR Branch, achieving results such as:
- Provide inputs for the formulation of the Business Plan and Operating Plans; provide pertinent information and data to business owners in line with HR objectives.
- Support the revision and analysis of HR plans, mid‑year and year‑end reports to ensure quality assurance and compliance with established policies, guidelines, procedures and standards.
- Provide substantive support in the formulation of key performance indicators and on the interpretation of activities/services scheduled in the HR Operating Plans and other instruments, e.g. ICAO’s Strategic Objectives.
- Draft HR work plans, as required, and propose adjustments, or new approaches, methods or practices.
- Conduct in‑depth review, research and analysis and prepare findings and recommendations on HR related matters.
- Review and provide recommendations/insights on MoUs and Agreements entered into with business partners.
- Participate in the development of training workshops, seminars, etc.; participate in, and make presentations on, assigned topics/activities.
- Keep abreast of the work programme of relevant Boards, Committees, coordinate meetings on HR matters.
- Support ongoing HR partnerships and collaborative working relationships with UN system or other international organizations.
- Review documentation from HR sections/functional areas; and propose substantive inputs for the work programme of the Council and its subsidiary bodies.
- Function 3 (incl. Expected results) Coordinate the overall preparation of HR‑related working papers, briefs, reports, speaking notes, etc. for the Assembly, the Council and its subsidiary bodies, achieving results such as:
- Coordinate the timely preparation, scheduling and submission of working papers and reports to the Council and monitor progress to ensure timely issuance of documentation.
- Coordinate the preparation of HR papers for presentation to the Council and