Events Coordinator

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day. Learn more about our recruitment process. Job Requisition ID: 2026-01965 Time Type: Full time Employee Group: Staff Job Category: Event Management Employment Type: Temporary Department: Co-operative and Experiential Education
- Co-op Services I Hiring Range: $56,494.16
- $70,617.70 Posting Information: This posting is for an existing vacancy. The internal posting deadline for this position is August 27, 2026 at 11:59PM. Term: 2 years This position is being offered as a Secondment or contract opportunity.

Job Description
Primary Purpose The Events Coordinator is the primary point of contact for the Employer Information Sessions (EIS) portfolio, and is responsible for the planning, coordination, implementation, and evaluation of all sessions, both in person and virtual. The Events Coordinator works closely with employers and their respective Service Team members in CEE to ensure their information session is a successful complement to their recruiting strategy and supports their need to recruit and retain talent with the right competencies to navigate the future of work in an emerging, complex global workforce. The Events Coordinator leverages their knowledge of brand exposure opportunities and their relationships with CEE Service Team members to support stakeholders and create co-op opportunities. The Events Coordinator performs their duties with a high level of organization, communication, and transparency with all relevant stakeholders and CEE staff. Key Accountabilities Service Delivery
- Act as primary contact for employers through the entirety of the Employer Information Session (EIS) process (from pre-registration inquiries to post-event debrief) and supporting their unique recruitment approach.
- Evaluate the success of each EIS and provide follow up and debrief information to employers and CEE stakeholders, managing any necessary service recovery with support of the Assistant Service Manager when required.
- Builds relationships to further the success of the portfolio with employers, CEE staff and Service Team members, campus partners, and relevant stakeholders both internal and external to the University of Waterloo.
- Advise stakeholders on optimizing the brand exposure opportunities available to them, potentially converting event requests to a fee-based service.
- Informs Assistant Service Manager and other relevant service team members (Account Manager, Account Coordinator, Business Developer) of event outcomes, trends, and past/future events when needed.
- Delivers service to clearly defined and targeted standards (i.e. response time, quality of communications, etc.) and in accordance to the University’s Service Promise, Values and Equity, Diversity, and Inclusion.
- Stakeholder & Event Support
- Maintain accurate records of employer communications, event documentation, and termly registration and employer related information to support successful events and service team inquiries.
- Includes completing a comprehensive post event debrief.
- Assess each registration form for accuracy and validity of the information submitted, advise stakeholders of the optimal brand exposure opportunity that aligns with their recruitment strategy.
- Assist employers throughout the registration and scheduling of an information session, advising on academic cluster targets and timing of event to mitigate attendance risks and ensure equitable student access and that there are no concurrent events.
- Support employers with training, troubleshooting, and support of system and audio-visual equipment both in advance of and during an EIS (for both in person and virtual).
- Contribute to employer satisfaction and retention by advising employers on student recruitment event best practices and support employer on campus visits when required.
- Ensure processes supporting the promotion of each event are consistent and equitable and align to the defined promotional guidelines.
- Develop and maintain up to date knowledge base of employer trends, related to networking events to assist employers with aligning an event as a complement to their recruiting strategy.
- Ensures that Employer Information Sessions adhere to University of Waterloo policies such as branding, health and safety, alcohol consumption, fire capacity etc.
- Coordinates with employers and internal/externals campus contacts to manage the delivery, distribution, and return of information session promotional materials.
- In partnership with the Assistant Service Manager, ensures the preparation of vital termly communications and registration form and web