Procurement Coordinator with experience working with public sector procurement process, and contract management- Jan 28th/ 2

1 week ago

Vancouver, Canada S.i. Systèmes Full time

S.i. Systems healthcare client is looking for a Procurement Coordinator with experience working with public sector procurement process, and contract management6 month contract to start, High potential for renewal, Some onsite requirement as requested, must reside in the lower mainland.Must Haves:High proficiency in using Microsoft Excel and Outlook.Experience in contract and vendor management lifecycle.Experience in public sector procurement.Working experience with hardware/software vendors & professional servicesNice to haves:Experience working within the BC Health AuthoritiesScope:Intake: Work with various project team members (i.e. such as project managers / leaders) to intake contract requests and identify the appropriate requirements in order to ensure appropriate documents, forms, templates are completed.Authoring: working closely with the project team members to support the development of the appropriate contracts (ie. purchase requisitions), RFPs, statement of works, etc. to ensure the templates reflect the requirements, as well as, QA to ensure alignment with key procurement and sourcing criteria.Approval, negotiations and execution: pro-actively working to obtain approvals from the appropriate signatories, to progress the SOWs, purchase requisitions, RFPs, etc. through the procurement gates. Leading and supporting the project team members to support the execution of the contracts including overseeing the administrative process from procure-to-pay.Contract Management & Amendments: pro-actively monitoring, reviewing and maintaining contract management to ensure vendor consulting services continuity being met and preventing gaps in vendor consulting services. This includes working towards any amendments including advising on the best course of action.Contract Renewal and Off-boarding: Working closely with project team members to ensure renewals and off-boarding are anticipated and flagged in advance to ensure lead time to manage any amendments and /or renewal negotiations.Vendor identification, qualification and registry: support the identification and qualification of vendors per established PHSA Procurement & IMIT Facilities Redevelopment processes.Vendor review and selection: working closely with project team members to support the review and selection process.Vendor Onboarding & Off-boarding: work closely with project team members to onboard vendors. The procurement specialist will be supporting activities associated with onboarding like network login accounts, Photo IDs, timekeeping, monthly reconciliation, contractual obligations, etc.This role will also oversee other administrative requirements through IMIT Facilities Redevelopment. This role is expected to provide expert consulting advice related to improving our current business process related to procurement.Investigate opportunities to streamline our workflow between redevelopment, finance, & procurement.Train and Mentor other staff for procurement related tasks such as noted above (ie. Intake, authoring and contract management and renewals).Supervise and manage priority tasks with other team members to ensure completion in a timely manner.Provide ad-hoc subject matter expertise to other related and aligned FHA capital initiatives as requested by the Executive Director, Capital Facility Projects, IM/IT Solutions.Disclaimer:AI may be used in evaluating candidates.This posting is for an existing vacancy. Apply

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