Human Resources Officer

Human Resources Officer POSITION OVERVIEW: The Human Resources Officer will assist the Human Resources Manager in administering and maintaining day-to-day HR functions for all institutions (Alexander College, Alexander Academy, Alexander Innovation Centre, Alebex, Brighton College, and Seymour Property Management).
The HR Officer will assist general communication (phone, e-mail, and in person) with all staff and instructors. A large part of the HR Officer’s job will be to assist in the employee recruitment and development process from beginning to completion. The HR Officer may work closely with managers from different departments to support staff recruitment, development, performance, and improvement. REPORTING RELATIONSHIP: Reports to the Human Resources Manager and VP of Operations. EMPLOYMENT TYPE: Full-time, Permanent.

SALARY:
$60,000 WORK WEEK: The Human Resources Officer is expected to work during regular business hours, Monday to Friday.

LOCATION:
This position is located at our Vancouver Campus but requires the Employee to travel between, and work at, the various campuses of Alexander College, Brighton College, and Alexander Academy in the Lower Mainland. EDUCATION & EXPERIENCE

REQUIREMENTS:
- Bachelor’s degree in Human Resources from BC or equivalent.
- Minimum one year of work experience as an HR Assistant or in the HR field.
- Minimum two years’ experience in an administrative role.

QUALIFICATIONS:
- Superior English written and oral communication skills.
- Excellent interpersonal skills.
- Highly organized, diligent, and detail-oriented.
- Experience working as a part of an administrative team.
- Experience working with staff and faculty in a professional manner.
- Ability to handle confidential material and situations with tact and discretion.
- Strong ability to take initiative and complete tasks as assigned.
- Knowledge and expertise in HR policies and procedures.
- Superior ability to interpret and apply College, government, and departmental policies, procedures, and guidelines.
- Strong understanding of best practices and current regulations specific to HR.
- Excellent document writing and editing skills for professional purposes.
- Excellent judgement and knowledge of conflict management.
- Intermediate proficiency with MS Office suite, with proven mastery of Word and Excel.
- Ability to maintain professionalism and cordiality at all times when working with others.
- Strong ability to proactively, critically, and collaboratively problem solve.
- Flexibility and a “team player” attitude.
- Competency in public speaking is also required.
- Exceptional work ethic and ability to initiate and remain on task without supervision. SPECIFIC

RESPONSIBILITIES:
Human Resources Administrative
- Assist with answering employee questions and resolve minor complaints and incidents as necessary.
- Assist in tracking vacation, sick days, lateness, and absences for all staff and instructors and work through discrepancies with employee and finance.
- Maintain and improve HR resources within HR department (files, forms, archives).
- Communicate, promote, and organize staff and instructor professional development opportunities.
- Promote positive employee relations.
- Assist in editing employee handbooks, position descriptions, contracts, internal policies, etc. while ensuring compliance with the Employment Standards Act and all other BC legal system requirements.
- Protect and administer sensitive employee information including relevant data kept in employee files (paper and electronic) on behalf of the College.
- Provide administrative support to the administrative team (planning and organizing events, staff functions, etc.).
- Support HR Manager in special projects.
- Participate in department meetings.
- Assist in training and supporting other Human Resources team members and new hires.
- Support the implementation of new HR processes and procedures.
- When appointed, assist HR Manager in mediation and investigation meetings and discussions between employees.
- Document entire process.
- Follow up with all employees.
- Assist with employee terminations and prepare termination materials, letters, and release forms.
- Confidentially correspond with those involved in the termination process and prepare Managers for termination meetings with notes, scripts, and guidance. Attend termination meetings and follow up with all involved. Full-Cycle Recruitment & Selection
- Assist with employee hiring and termination processes.
- Input, organize, and improve employee and staff HR files and databases, including using ADP Workforce Now (electronic and paper).
- Ensure all Employee documentation is complete and maintain electronic and paper files and follow up on discrepancies.
- Assist in managing job postings and maintenance, filtering applications, phone screening, scheduling interviews, conducting interviews, conducting reference checks, preparing and presenting formal employment offers.
- Provide