15h Left: Project Administrator

5 days ago

Calgary, Alberta, Canada ENMAX Corporation Full time
Current ENMAX employees are encouraged to apply through their internal Workday access.

Posted: March 20, 2025

Closing Date: March 31, 2024

Position Type: Limited Term (12 months)

Union: CUPE

Reporting to the Manager, Quality and PMO, the Project Administrator plays a crucial role in providing valuable administrative support to various project areas.

Responsibilities will encompass a range of duties, requiring a sound understanding of departmental procedures and a proactive approach to project support. This role involves utilizing advanced PC applications, including spreadsheet creation, maintenance, and analysis, to enhance project processes and outcomes.

Major Responsibilities:

1. Support the Project Delivery teams in all areas of project administration, including project setup, Project Labour, Equipment, Materials, and Services (LEMS) receiving, reporting, permit requests/approvals, and administration for contracts and agreements.
2. Manage the document control process, including updating process maps in Visio, templates in Word or Excel, and various SharePoint functionalities such as access, updates, and enhancements.
3. File, maintain, and transfer project documents and artifacts utilizing multiple systems of record.
4. Review and process customer information such as payments, refunds, cost letters, and other correspondence.
5. Proactively plan and perform project data cleanup functions.
6. Perform complex clerical and analytical tasks, such as reviewing and updating information in files, preparing reports, and maintaining records, to ensure accuracy and efficiency in project operations.
7. Support project teams with presentations, meeting minutes, and compiling summarized findings for a variety of audiences including senior leadership.
8. Utilize resources effectively to achieve maximum efficiency in performance of duties, contributing to the overall success of the team and project outcomes.
9. Maintain awareness of clients' and internal stakeholders' operating environment, demonstrating understanding and responsiveness to their needs.

Education Required:

High school diploma and currently enrolled or completed some post-secondary education in a related field.

Qualifications & Experience:

1. 4 years administrative experience in a fast-paced, engineering/construction/project management environment.
2. Ability to manipulate data in the system to enhance the process and results, available to identify and assist in the implementation of modifications to current systems.
3. In-depth knowledge in using systems and programs and serves as a resource to others for problem solving, training, and coaching in the use of various hardware/software.
4. A strong aptitude towards project management practices and processes.
5. Working knowledge of MAXIMO combined with advanced skills in SharePoint and MS Office applications.
6. Capability to integrate plans and schedules with business needs to enable on-time execution.
7. Attention to detail, strong analytical aptitude, the ability to multi-task and work in a team environment is crucial to the success of this position.
8. Experience working under tight project timelines with experience managing concurrent activities and applying disciplined time, priority, and workload management essential.
9. A positive attitude, strong work ethic, and a customer service approach.
10. Ability to problem solve, manage difficult situations and be proactive in your work.
11. Effective communication (written and oral) and relationship-building skills with the confidence to engage with internal and external stakeholders; building relationships based on trust, integrity, and professionalism.

Did we mention the ENMAX Advantage?

We offer competitive compensation including a comprehensive flexible benefits program, non-downtown location that includes great building amenities such as free onsite fitness facility with programming geared to employees needs, onsite child care centre (upon availability, offered from our ENMAX Place location 141 – 50 Ave. SE), free parking and much more. If you share our values and would like to make a difference with your career, join the team and see where the ENMAX possibilities can take you.

Salary: Administrator Level C (Current CUPE 2025 rates)

$60,525.74 - $64,314.80 - $68,103.85 - $71,873.07 - $75,662.13

Location: This role will be part of our hybrid (home and office) workforce with office workspace located at ENMAX Place (141 - 50th Avenue SE, Calgary, AB). You will work from home on Mondays and Fridays and in the office on Tuesdays, Wednesdays, and Thursdays.

Note:

Initial interviews may be done virtually as well as parts of our onboarding and job training may be completed remotely.

If we can provide an accommodation or adjustment to make the process more accessible for you, please let us know. ENMAX welcomes all qualified applicants to apply and is committed to a safe and respectful workplace. It is our aim to have a workplace which is inclusive and values safety, diversity, personal integrity, respect for individual differences, and encourages ownership and accountability for our actions.

Every ENMAX employee is responsible to take reasonable care to protect the health and safety of themselves, of all other workers, and of the public. Each employee must become familiar with safety procedures and rules applicable to their job and are required to follow them while working at ENMAX.

Must be legal to work in Canada and requires the successful completion of a criminal background check. Two pieces of valid Government issued ID will be required.

In the spirit of reconciliation, we respectfully acknowledge that we live and work on the traditional lands of Indigenous Peoples. ENMAX headquarters is in Calgary, Alberta, the traditional territory of the Blackfoot Confederacy, comprised of the Siksika, Kainai, Piikani, and Amskapi Piikuni Nations; the Tsuut'ina Nation; and the îyârhe Nakoda Nations of Chiniki, Bearspaw, and Goodstoney, and home to the Métis Nation of Alberta, as well as many diverse Indigenous people who have made the city their home. We are committed to strengthening relationships with Indigenous Nations and peoples in all communities where we operate, through respect and collaboration.

Please visit our careers page to learn more about other opportunities at ENMAX Corporation.

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