Communications Specialist I

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day. Learn more about our recruitment process. Job Requisition ID: 2026-01800 Time Type: Full time Employee Group: Staff Job Category: Communications Employment Type: Permanent Department: Advancement and External Relations
- Strategic Communications Planning and Content Hiring Range: $67,688.63
- $84,610.79 Posting Information: This posting is for an existing vacancy. The internal posting deadline for this position is Thursday, August 20, 2026 at 11:59PM.

Job Description
Primary Purpose University of Waterloo is a leading global innovation hub that drives economic and social prosperity for Canada and the world. With more than 41,000 students, we are home to the world's largest co-op education talent pipeline, to game-changing research and technology, and to an unmatched entrepreneurial culture. Together, these create partnerships and solutions to tackle today’s and tomorrow’s challenges. Key Accountabilities Strategic Communications Planning and Content Supports the development and delivery of communications plans, written materials and content products aligned with institutional priorities and approved messaging. Contributes to editorial calendars, planning documents, content trackers and related tools that support coordinated communications delivery. Develops clear written content for institutional, cross-functional or Advancement-related communications initiatives. Coordinates input from subject‑matter experts, Advancement colleagues, communications teams and campus partners to support accurate and aligned materials. Uses feedback, editorial review and performance information to improve the clarity, consistency and usefulness of assigned communications products. Communications Content Development and Delivery Develops and delivers communications activities and materials supporting defined objectives and priorities. Creates and adapts communications content for digital, print and other channels as required. Produces communications materials such as articles, web content, newsletters, presentations, social media content, promotional materials and related communications products. Researches, analyzes and synthesizes information to support accurate, audience‑focused communications. Applies communications standards, editorial practices and audience considerations to support effective delivery. Communications Coordination and Implementation Contributes to communications planning and coordinates implementation of communications activities within established priorities, frameworks and timelines. Coordinates communications activities, timelines, deliverables and approvals for assigned projects and initiatives. Maintains project documentation, monitors progress and facilitates input from contributors and stakeholders. Identifies implementation challenges and recommends practical solutions to support communications objectives. Works with internal partners to ensure communications activities are delivered effectively and on schedule. Stakeholder Engagement and Collaboration Collaborates with stakeholders, subject‑matter experts and communications colleagues to support communications initiatives. Provides practical advice and recommendations regarding communications approaches, messaging, audience considerations and implementation requirements within defined scope. Builds productive working relationships with clients, partners and project contributors. Coordinates stakeholder review and approval processes. Communicates project updates, requirements and timelines clearly to stakeholders. Assess and addresses communications-related issues and stakeholder concerns within established frameworks and delegated authority. Communications Measurement and Effectiveness Supports management and maintenance of communications channels, platforms and content. Applies institutional brand standards, accessibility requirements, editorial guidelines and communications practices. Compiles, analyzes and summarizes communications performance information, audience feedback and channel metrics to support evaluation and continuous improvement. Identifies trends, opportunities and areas for improvement based on audience, channel and performance information. Contributes recommendations to improve communications effectiveness, audience engagement and content performance. Continuous Improvement and Communications Practices Identifies opportunities to improve communications processes, tools and delivery approaches. Contributes to development and adoption of communications templates, resources and best practi