Business Administrator

Overview

Are you a highly organized, detail-oriented administrator who thrives in a customer-facing role and has a knack for learning and quickly adapting to changes? Smart, Savvy + Associates is pleased to partner with their client, Victoria Real Estate Board, in their search for a Business Administrator. The right person for the job is an experienced administrative professional with a service mindset and strong customer service skills.

About Victoria Real Estate Board

The Victoria Real Estate Board (VREB) is an association of approximately 1,600 REALTORS who work and live in the communities of Greater Victoria and the Southern Gulf Islands. The Board provides its members with the tools and education they need to provide the best possible service to their clients.

As Business Administrator, you will

- Provide support to VREB members via phone, email and in-person interactions.
- Assist with all queries related to Board services and activities.
- Verify and process all new membership and affiliate requests (members, firms, brokerage staff, contract for service, unlicensed assistants, etc.).
- Process listings, sales and changes in the MLS system.
- Ensure compliance of listings with VREB regulations, policies and procedures.
- Provide explanation of regulations, policies and procedures to members by responding to various verbal and written inquiries.
- Administer the new member orientation program, including participation in the delivery of sessions.
- Issue supplies to members, troubleshoot technical issues, prepare reports, assist with inventory reconciliation.
- Update and maintain departmental procedures.
- Participate in audit and administrative reviews to ensure accuracy of records.
- Maintain confidentiality of information and use discretion when addressing sensitive issues.
- Be responsible for general office administration duties.

You have

- Completed related or relevant post-secondary education in business administration or a related field. (An equivalent combination of education, training and experience may be considered.)
- A service-oriented mindset and customer service experience.
- An ability to maintain confidential information.
- Strong communication, editing and proofreading skills.
- Experience identifying problems and developing options for resolution within policies and guidelines.
- Experience with a regulatory, legal or policy and procedure-enforced environment.
- Experience working in a busy environment and meeting deadlines while providing quality services to its members.
- Experience with data entry using Excel, CRM or similar.
- Knowledge of or an interest in learning more about the real estate industry.
- An ability to organize, manage priorities and meet deadlines.

Details

Salary: $45,000 - $50,000 plus a comprehensive extended benefits package, three weeks of vacation.

Employment type: Full-time, in-office (Working 5 days/week from Victoria, BC office).

How to apply

Interested in applying for this role? Polish up your resume and fill out an application on Smart Savvy's job board today

About Smart, Savvy + Associates

Smart, Savvy + Associates is a recruitment agency that specializes in connecting companies across Western Canada with marketing, communications and creative professionals they need, from coordinators to C-suite. Based in Vancouver, BC, this team of marketers-turned-recruiters have an in-depth understanding of what it takes to find and hire best-in-class talent.

Equal opportunity statement

Every application is reviewed, and each interview is conducted by a Smart Savvy team member. They are committed to equitable, inclusive recruitment practices and actively seek out talent from all backgrounds, encouraging candidates from underrepresented groups to apply.

If you require accommodation at any stage of the hiring process, we’re here to help – just let me know.

Together with our clients, we build workplaces where everyone can thrive.

Are you legally able to work in Canada? Do you reside in the Greater Victoria Metropolitan area and are you able to work in the Victoria-based office 5 days per week? Yes / No

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