Operations & Admin Specialist

Operations & Admin Specialist

Location: Ottawa
Reports to: COO
Type: Full-time

About Dominion Dynamics

Dominion Dynamics is building Canada’s first modern defence prime: software-defined, attritable, and sovereign.

We believe tomorrow’s military power won’t hinge on exquisite platforms, but on the seamless coordination of adaptable, AI-driven capabilities across every domain. We’re building that family of systems, fielded with operators, sovereign by design, and accountable to Canada’s democratic values.

We move fast, deploy with the CAF, especially in the Arctic, and operate with uncompromising respect for Canadian law, treaty obligations, and the CAF community.

Our founding team includes former operators from Anduril, Google, Amazon, and the Canadian Armed Forces. We’re building hard tech in hard places, and we're looking for system-level thinkers who thrive at the intersection of autonomy, aerospace, and national security.

Why This Role Matters

Dominion Dynamics is scaling fast, and we need strong internal execution to keep that momentum. As we build sovereign, AI-enabled defence technology for Canada, this role ensures our leadership, engineers, and operators can move quickly and stay aligned. By keeping our systems, schedule, and operations running smoothly, you enable the team to focus relentlessly on mission‑critical work that strengthens Canadian autonomy.

The Role: Operations & Admin Specialist

This is a high-ownership, do-what-it-takes role at the heart of a fast-moving startup. You’ll support leadership, streamline operations, organize information, set up systems, manage logistics, and jump into whatever the company needs next. No two days will look the same. If you thrive in ambiguity, love solving operational puzzles, and naturally bring order to chaos, this role gives you the chance to build foundational processes from the ground up and shape how Dominion Dynamics runs.

What You’ll Do

- Run day-to-day office operations and act as the go-to person for solving problems quickly

- Keep the workspace organized, efficient, and set up for a high-output team

- Support onboarding and offboarding to help new hires hit the ground running

- Manage calendars, scheduling, meeting flow, and prioritization for leaders

- Coordinate internal meetings, team syncs, and all‑hands sessions

- Support the creation of decks, notes, and internal communication materials

- Handle bookkeeping (expenses, invoices, vendor setup, receipts)

- Maintain clean, organized systems and documentation across tools

- Help organize internal events, offsites, demos, and milestone celebrations

- Contribute to team-building moments that keep the company connected and aligned

What You’ll Bring

- Startup‑minded: adaptable, fast, and comfortable figuring things out as you go

- Highly organized with strong attention to detail

- Tech- and systems‑savvy; you love making tools and workflows more efficient

- Great at multitasking and keeping context across many moving pieces

- A strong communicator who helps teams stay aligned

- Proactive; when you see something that needs to be done, you don’t wait

- Experience with basic accounting and bookkeeping

- A natural problem-solver who likes being the dependable “glue” in a fast‑growing company

Why Join Us

At Dominion Dynamics, we’re designing systems that work where others fail, in the most extreme environments on Earth.

At Dominion Dynamics you’ll:

- Shape the future of Canada’s sovereign defence.

- Build real capability in fields with CAF and allies.

- Move fast, field fast with small teams, high trust, and rapid iteration.

- Operate with integrity under Canadian law and treaty obligations.

- Have impact from day one with equity, responsibility, and direct access to leadership.

If you’re driven by innovation, adaptability, and the opportunity to make a strategic impact, this is where you belong

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