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Senior Contracting Assistant

4 weeks ago

Calgary, Canada TR Canada E&C Inc. Full time

Tecnicas Reunidas Canada E&C is part of the Tecnicas Reunidas Group, a global leader in engineering, procurement and construction services for energy and large-scale industrial projects. We are seeking a Senior Contracting Assistant to join our Calgary-based team.

This position plays a key role in supporting the Contracting Lead with managing complex qualification and tendering processes for large-scale contractors engaged in major Oil & Gas projects. The role ensures that all bidding companies comply with stringent technical, safety, and regulatory requirements before participating in high-value project opportunities.

Additionally, the position is responsible for coordinating activities within the contracting function and overseeing administrative workflows related to bid reception, evaluation, and award execution.

✅ Key Responsibilities

- Assist the Contracting Lead in the qualification and evaluation of large and complex companies during the bidding process.
- Review and verify documentation submitted by bidders to ensure compliance with corporate and regulatory requirements.
- Coordinate with internal teams to gather and validate information related to contractor capabilities and performance history.
- Prepare detailed reports and summaries to support decision-making by the Contracting Lead.
- Prepare letters of intent and formal contracts for approvals and issuance.
- Prepare the Project Inquiry Status Summary and the Project Subcontracts List.
- Ascertain formal acceptance of letters of intent and formal contracts.
- Maintain accurate records and ensure transparency throughout the qualification process.
- Facilitate communication among stakeholders and provide timely progress updates.
- Ensure that during the tender stage, all commercial information, particularly pricing, is kept strictly confidential among authorized personnel.
- Assist the H/O Coordinator of Subcontracts Administrator with claims or interpretation of Contract Special Clauses as needed.
- Keep the Subcontracts Manager and Project Manager informed of all critical issues and provide recommendations for corrective actions.

🎓 Preferred Qualifications

- University degree in Business, Supply Chain, Engineering, or related field (preferred but not mandatory).
- Minimum 8+ years in contracting, procurement, or vendor qualification for large-scale projects.
- Proficiency in documentation review and compliance verification.
- Experience within Oil & Gas, energy, or large-scale infrastructure projects in Alberta or BC.
- Strong understanding of qualification processes for complex industrial or construction projects.
- Proven senior-level experience and ability to collaborate effectively with leadership teams.
- Excellent organizational, analytical, and multitasking skills.
- Strong communication skills and ability to manage multiple priorities in fast-paced, deadline-driven environments.
- Candidates must have legal authorization to work in Canada and be residents of Calgary (mandatory).

🌟 Reasons to Join Us

- Be part of a global organization delivering cutting-edge energy and industrial solutions.
- Work on impactful projects that shape the future of energy in Canada.
- Collaborative and supportive work environment with room for professional growth.