Medical Affairs Coordinator

Salary Details

The salary range for this position is CAD $29.31/Hr. - CAD $38.47/Hr.

Job Summary

Come work as a Medical Affairs Coordinator with Vancouver Coastal Health (VCH)

Vancouver Coastal Health is looking for a Medical Affairs Coordinator to join the Medical Affairs Administration team. Apply today to join our team

As a Medical Affairs Coordinator with Vancouver Coastal Health you will:

- Report to the Senior Manager, Medical Affairs.

- Provide direct administrative assistance to the Coastal, Medical Department Heads, and coordinate the medical credentialing process, annual reappointment, and assist with Student and Training placements.

- Maintain all staff and locum medical staff records including electronic database, produce a variety of documents that are well researched, accurate, and timely; and coordinate and attend meetings.

- Have primary working relationships with the Senior Medical Director, Coastal, Medical Department Heads, Credentials Committee, staff and locum physicians, Risk Management, Medical Staff Compensation and Recruitment, Ministry of Health, and other CoC Medical Administration/departments of Medical Affairs in other health authorities.

Qualifications

Education & Experience

- Graduation from a recognized administrative assistant/secretarial post-secondary program plus three (3) years’ of senior administrative support experience or an equivalent combination of education, training and experience.

- Must have advanced word-processing, spreadsheet, database and presentation software skills.

Knowledge & Abilities

- A sound knowledge of physician credentialing and privileging processes

- Demonstrated customer-focused approach

- Exercises considerable judgment, tact and discretion and preparing, disclosing and handling information of a confidential and/or sensitive nature.

- Ability to develop effective relationships with VCH staff at all levels as well as with external agencies and physicians.

- Superior computer and technical skills are essential.

- Ability to influence change and handle conflict.

- Works well independently and is self-directed.

- Communicates in a compelling, professional, clear and understandable manner (both verbally and in writing) in order to represent the team’s interests with various stakeholders at all levels of the organization.

- Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.

- Ability to organize high volume workload and set priorities.

- Independent and effective problem-solving and decision-making capabilities.

- Practices care and thoroughness when maintaining, monitoring, calculating and summarizing data and other information.

- Collaborates with peers to ensure administrative systems and processes are consistently followed and monitored for effectiveness and that gaps are addressed and resolved when identified.

- Employs expertise in the use of current computer applications to create a variety of documents and presentations.

- Physical ability to perform the duties of the position

Closing Statement

As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of certain infections. Collecting these records will allow for offering of any missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver Coastal Health, you will be asked to provide this information as part of the onboarding process.

Why Join Vancouver Coastal Health (VCH)

- Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan.

- Grow your career with employer-paid training and leadership development opportunities.

- Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families.

- Award-winning recognition programs to honour staff, medical staff and volunteers.

- Access to exclusive discount offers and deals for VCH staff.

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity‑deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation. Vancouver Coastal Health is proud to be recognized as one of BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2025.

Only short-listed applicants will be contacted for this posting.

Thank you for your interest in Vancouver Coastal Health.

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