Sales Support Coordinator

16 hours ago

Toronto, Canada CBRE Group, Inc. Full time

About the Role

Join our dynamic Industrial Brokerage team as a Sales Support Coordinator This role is ideal for a high-energy, self-motivated individual eager to learn and grow. You will provide advanced administrative, operational, research, and executive support, ensuring the team’s efficiency and success in a fast-paced, high-performance environment. The Sales Support Coordinator should regularly exercise confidentiality, discretion and independent judgement.

Key Responsibilities

Sales & Brokerage Support Functions:

- Assist in the development and management of listing documentation, offers, RFIs, RFPs, BOVs, and deal records

- Prepare and process documents for electronic signature (Docusign)

- Track deal flow, critical dates, and maintain CRM databases

- Coordinate with research teams for market surveys and leverage internal tools for sourcing opportunities

- Support client reporting and ensure compliance with FINTRAC and other regulatory requirements

- Interface with sales professionals, researchers and clients regarding administrative and marketing requirements and to gather necessary data.

- Ensure the accurate and timely dissemination of marketing materials

- Responsible for all administrative and marketing tasks involving the professional

- Assist with marketing campaigns, prepare property brochures, and distribute materials

- Maintain a positive, proactive presence as the first point of contact for internal and external stakeholders

Executive Assistant Functions:

- Manage complex calendars, schedule meetings, tours, and coordinate travel arrangements for team leaders

- Prepare agendas, record meeting minutes, and follow up on action items

- Handle confidential communications, screen calls, and route correspondence

- Organize and maintain digital and physical filing systems

- Support expense tracking and invoice processing

- Keep the sales professional and team organized, and arrange meetings, presentations and functions, as required

- Suggest process improvements and contribute to team efficiency

- Adapt to changing priorities and multi-task in a fast-paced environment

What we're looking for in a Sales Support Coordinator

- Ability to work independently with little supervision

- Excellent written and verbal communication skills with attention to detail

- Individual should be organized, highly motivated, and have the ability to take initiative

- Ability to work well under pressure while maintaining a friendly and positive attitude

- Ability to manage multiple projects and deadlines

- Attention to detail, adaptability, and ability to multi-task

- Technical proficiency in Microsoft Office Suite, CRM systems, and document management tools

- University or College education preferred

Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.

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