Warehouse Coordinator

About Us

Mosto Foods Inc. is a fast-growing food service partner serving restaurants, hotels, and specialty retailers across Ontario. We take pride in delivering exceptional products, reliable service, and long-term partnerships that help our customers thrive. As we continue to expand, we’re looking for an organized and detail-oriented Warehouse Coordinator to join our accounting team.

Position Overview

The Warehouse Coordinator is responsible for overseeing the daily coordination of warehouse operations to ensure accurate, efficient, and safe handling of inventory, inbound and outbound shipments, and staff workflow. This role acts as a key link between warehouse staff, drivers, purchasing, and office administration to ensure products move through the facility smoothly and accurately.

Key Responsibilities

Warehouse Operations & Coordination

- Coordinate daily warehouse activities including receiving, put-away, picking, loading, and dispatch.
- Assign and prioritize tasks for warehouse associates based on workload and delivery schedules.
- Ensure workflow efficiency and adherence to shipping and receiving deadlines.

Receiving & Inventory Control

- Oversee receiving of inbound shipments and verify accuracy against purchase orders.
- Inspect incoming products for quality, damage, and expiration dates.
- Ensure proper labeling, storage, and product rotation using FIFO methods.
- Monitor stock levels and communicate shortages, overages, or discrepancies to management and purchasing.
- Assist with regular cycle counts and full inventory counts.
- Investigate and resolve inventory variances.

Shipping, Loading & Dispatch

- Coordinate outbound shipments and ensure accurate order picking.
- Verify load accuracy prior to dispatch.
- Ensure delivery documentation (manifests, invoices, returns) is complete and accurate.
- Coordinate driver departures and manage shipping schedules.

Returns, Credits & Shortages

- Process customer returns and damaged goods.
- Document shortages, damages, and returns with proper return codes and paperwork.
- Communicate daily shorts and credits to the office and inventory teams.

Health, Safety & Compliance

- Enforce warehouse safety standards, food safety requirements, and company policies.
- Ensure proper handling of food products, temperature-sensitive items, and allergens.
- Maintain clean, organized, and hazard-free warehouse conditions.
- Promote safe equipment use including pallet jacks and forklifts.

Reporting & Administrative Support

- Maintain accurate records related to receiving, shipping, inventory adjustments, and damages.
- Prepare daily and weekly warehouse activity reports.
- Assist with training new warehouse staff and cross-training team members.
- Participate in continuous improvement initiatives to enhance efficiency and accuracy.

Qualifications & Requirements

- Minimum 2–4 years of warehouse or logistics experience, preferably in a coordinator or lead role.
- Experience with inventory management systems (WMS/ERP) preferred.
- Knowledge of FIFO, food safety, and quality control procedures.
- Excellent organizational and time-management skills.
- Strong communication and problem-solving abilities.
- Ability to work in a fast-paced environment with physical demands.
- Forklift or pallet jack certification (or willingness to obtain).
- Proficient in basic computer systems and warehouse software.
- Ability to lift up to 50lbs and work on warehouse floors for extended periods.

Core Competencies

- Leadership & team coordination
- Accuracy & attention to detail
- Inventory control
- Time management
- Safety awareness
- Communication & collaboration
- Problem solving & accountability

Work Environment

- Warehouse and distribution environment
- Exposure to cold storage, freezers, and receiving bays (if applicable)
- Standing, lifting, and walking required throughout the shift

Why Join Mosto Foods?

- Growing, dynamic company with a collaborative team environment.
- Opportunity to work with a respected brand in the fine food industry.
- Competitive compensation and benefits.
- Supportive leadership and opportunities for career growth.

How to Apply

Interested candidates are invited to send their resume and cover letter to careers@mostofoods.com

with the subject line “Accounts Payable Administrator – Your Name.”