Senior Manager, Administration and Operations, Fraser

Staff - Non Union### ## **Job Category**M&P - AAPS## **Job Profile**AAPS Salaried - Administration, Level C### ## **Job Title**Senior Manager, Administration and Operations, Fraser### ## **Department**Education Administrative Leadership | Office of Education | Faculty of Medicine### ## **Compensation Range**$7,622.83 - $11,886.67 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.### ## **Posting End Date**January 3, 2026**Note:** Applications will be accepted until 11:59 PM on the Posting End Date.**Job End Date**OngoingAt UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.**Job Summary** The Senior Manager, Administration and Operations, Fraser, provides high-level and strategic support to the Associate Dean, Fraser (Education); the Senior Director, Education Programs and Services; and, education administrative leaders within the Faculty that support Fraser-based medical and health educational activities / programs. Acting as a trusted advisor and key partner, the Senior Manager ensures the smooth coordination, implementation, and continuous improvement of educational programs, initiatives, and partnerships in alignment with institutional priorities.The Senior Manager is a key leadership position responsible for overseeing the administrative, operational and strategic functions of the office and portfolio of the Associate Dean, Fraser (Education).This position is located at the Surrey Memorial Hospital with required travel within the Fraser region. Occasional travel to Vancouver and other affiliated locations, as required.**Organizational Status** Through its vision and mission, the Faculty of Medicine, University of British Columbia’s has a fundamental responsibility to educate, develop and mentor future and current health practitioners, educators and researchers who can work together effectively to serve evolving health needs.Our Vision: To Transform Health for EveryoneRanked among the world’s top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine. Across British Columbia, more than 11,000 faculty and staff are training the next generation of doctors and health care professionals, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world.The Faculty is comprised of: approximately 2,200 administrative support, technical/research and management and professional staff, as well approximately 650 full-time academic and 8,500 clinical faculty members, 19 academic basic science and/or clinical departments, three schools, and 23 research centers and institutes. Together with its University and Health Authority partners, the Faculty delivers innovative programs and conducts research in the areas of health and life sciences. Faculty, staff and trainees are located at university campuses, clinical academic campuses in hospital settings and other regionally based centers across the province. **Work Performed** **Strategic and Operational Support**• Serve as the primary operational liaison to UBC Faculty of Medicine senior faculty and administrative leaders, anticipating needs and ensuring priorities are advanced efficiently. This includes briefing the Associate Dean, Fraser (Education); the Senior Director, Education Programs and Services; the Administrative Director, Office of the Vice Dean, Education; and, other senior faculty and administrative leaders on the advancement of educational activities, projects and initiatives, specifically operational imperatives and implementation of new initiatives. This includes ensuring the UBC Faculty of Medicine avoids exposure to liabilities and brings any concerns to the attention of senior leaders.• Centre justice, equity, diversity, and inclusion across all aspects of Fraser-based education activities. Leading from an intersectional framework, ensures an accessible, inclusive and welcoming environment for faculty, staff and learners.• Participates in the development and implementation of strategic goals and objectives; participating in the strategic planning process for regional educational initiatives, including goal setting, performance tracking, and outcome reporting. This may include setting a roadmap, priorities and actionable objectives to enable teams to achieve established goals.• Monitor and manages emerging issues, opportunities, and risks, providing recommendations to leadership for timely decision-making; and provides strategic support to leadership in managing issues as they arise.• In alignment with Faculty priorities and in close consultation with senior leadership, develop and oversee Fraser-based communications to support engagement with faculty, staff, learners, and partners.**Program and Partnership Coordination**• Facilitate collaboration between regional faculty, program leads, and education teams within the Faculty of Medicine to ensure alignment with institutional and education-specific policies, priorities and accreditation requirements;• Build and maintain effective relationships with key regional partners, including partner organizations and community groups. This includes leading and developing partnership strategies for collaboration, engagement and relationship building with education teams, Fraser Health and community partners.• Manages and oversees the planning and execution of academic events, meetings, and site visits in the region.• Identify and manage dependencies, benefits and risks associated with internal and external partnerships.• Engage with leadership in Fraser-based education programs and ensure a strategic communication plan is in place with key interested parties.• Develops and manages operational financial budget. Provides input into budgets in coordination with Faculty of Medicine education teams, ensuring financial sustainability, as and when required. This includes monitoring financial performance, as required, identifying risks, and implementing corrective measures as needed.• Oversee procurement, negotiate contracts, and vendor relationships to ensure cost-effective and compliant operations, as and when required.**Administrative Leadership and Governance**• Work closely with the Senior Director, Education Programs and Services; the Administrative Director, Office of the Vice Dean Education; and, other education administrative leaders and teams to coordinate cross-functional initiatives and share best practices;• Manages the development, implementation, and refinement of policies, procedures and operational guidelines to improve program delivery and accountability;• Lead and manage projects; forecast operational needs; determine milestones; timelines; partner analysis; risk management planning; change management plans; and, communication strategies.• Represent Faculty of Medicine education in institutional meetings, working groups, and external engagement as needed. This may include providing advice, guidance and direction to members in these meetings and working groups as it relates to Fraser-based activities.**People and Culture**• Lead and foster a collaborative and inclusive environment
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