Employer Engagement Assistant

About us

Student Life connects life to learning. We believe every student should have the opportunity to participate in university life actively and find connection and community while discovering new ways of thinking and being in the world. We provide resources, support and engagement opportunities that are inclusive and accessible, ensuring every student can build experiences that set them up for a lifetime of success.

Within Student Life, the cluster of Student Life Programs & Services (SLP&S) supports students as they achieve personal, academic, career and civic goals. We engage students throughout their learning and development with the following units: Academic Success, Accessibility Services, Career Exploration & Education, Centre for Community Partnerships, Clubs & Leadership Development, Housing, Indigenous Student Services and First Nations House, Mentorship & Peer Programs, Multi-faith Centre, Orientation, Student Success, Transition & Engagement and TCard Services. Together with staff, faculty, students, alumni, employers and community partners, we provide an integrated and coherent path to success that reflects our students' diversity.

Student Life Programs & Services is committed to the University of Toronto principles of equity, inclusion, and reconciliation and we create diverse, accessible, inclusive and welcoming spaces of opportunity that foster deepened engagement, learning, personal growth, and identity development for all students. We are committed to embedding these principles into all the work we do, reducing barriers so that students from all backgrounds and lived experiences can feel a sense of belonging in the communities they find here.

To align with our strategic priorities, and represent the diverse students we serve, we strongly encourage individuals who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups to apply.

We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening the mission of both the University of Toronto and Student Life.

Your opportunity

Reporting to the Assistant Director, Employer Recruitment & Engagement, supervised by the Lead Coordinator, Employer Recruitment & Engagement, and working collaboratively with Career Exploration & Education colleagues, the Employer Engagement Assistant offers front‑line service and support to employers and community organizations requiring assistance with recruitment and engagement efforts at the University of Toronto. The Employer Engagement Assistant acts as the initial point of contact for employers and industry partners, with Career Exploration & Education acting as a front door to the University, fielding inquiries by phone, email, or in‑person. The incumbent assists employers with wayfinding and makes effective referrals to ensure they are connected to the appropriate unit, colleague, or resource at U of T, to support strategic recruitment and relationship building. The incumbent will respond to inquiries and correspondence with partners in a timely and service‑oriented fashion and support recruitment administration tasks as appropriate. As part of the Employer Recruitment & Engagement team, the Assistant will support colleagues with recruitment event support including set up, registration, employer and student relationship building. Such events include the annual Career Fair and Employer Recruitment Information Sessions.

The incumbent will review, verify, and process employer registrations received, assist employers where needed with the registration process and screen and verify thousands of job postings per month as per specified guidelines and service timeline(s), and in keeping with policies and employment standards. This will sometimes require manually entering and updating job postings to align with government policies. The Employer Engagement Assistant maintains contact database accuracy through regular clean‑up activities. This database will be reviewed, analyzed and collated regularly for the development of reports, communications and presentation materials outlining key data and information regarding job and labour market trends and employer engagement metrics leveraged by unit and tri‑campus career colleagues to inform employer engagement strategy and student career learning activities. The incumbent will work with the Lead Coordinator and other Employer Engagement colleagues to prepare reports, organize data, and present on relevant information and trends at unit wide meetings and as part of tri‑campus career professional development days.

Your responsibilities will include:

- Acting as the first point of contact for general enquiries

- Fostering positive relationships with stakeholders

- Providing information to applicants on status of application

- Creating and updating job postings in the database

- Applying established standards when confirming eligibility

- Responding to end‑user service requests

- Troubleshooting and resolving technical issues

- Providing detailed explanations and demonstrating procedures to students and/or employees

Essential Qualifications:

- College Diploma (2 years) or an acceptable equivalent combination of education and experience.

- Minimum two years related experience preferably in a university career centre, employment or recruitment setting.

- Demonstrated ability to deal effectively, tactfully and professionally with external and internal customers; customer service orientation.

- Demonstrated time management, administrative, and organizational abilities.

- Advanced experience with Microsoft Word, Excel, PowerPoint and Access as well as extensive experience with databases.

- Attention to detail and ability to meet tight deadlines.

- Able to work cooperatively and participate fully in a team environment.

- Experience organizing, interpreting and communicating data for reports.

To be successful in this role you will be:

- Goal oriented

- Multi‑tasker

- Organized

- Team player

NOTE: This is a term position until April 2027.

Closing Date: 11/24/2025, 11:59PM ET

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca .

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