Project Manager

Who We Are

HS GovTech was founded in 1998 in British Columbia, Canada, The mission was to develop health protection inspection, regulatory enforcement, and communication management systems for federal, state, county, provincial, and municipal governments.

Mission/Overview

The Project Manager will be responsible for handling our company's ongoing projects. You will be working closely with your team members to ensure that all project requirements, deadlines, and schedules are on track. Responsibilities include submitting project deliverables, preparing status reports, and establishing effective project communication plans as well as the proper execution of said plans.

To be a successful candidate, you will need to have proven experience in project management and the ability to lead project teams of various sizes.

What You’ll Be Doing

- Coordinating with cross-discipline team members to make sure that all parties are on track with project requirements, deadlines, and schedules.

- Meeting with project team members to identify and resolve issues.

- Submitting project deliverables and ensuring that they adhere to quality standards.

- Preparing status reports by gathering, analyzing, and summarizing relevant information.

- Establishing effective project communication plans and ensuring their execution.

- Facilitating change requests to ensure that all parties are informed of the impacts on schedule and budget.

- Coordinating the development of user manuals, training materials, and other documents as needed to enable successful implementation and turnover of the process or system to the clients.

- Identifying and developing new opportunities with clients.

- Obtaining customer acceptance of project deliverables.

- Managing customer satisfaction within the project transition period.

- Conducting post-project evaluation and identifying successful and unsuccessful project elements.

Competencies

1. Project Planning and Execution

- Scope Management: Ability to define, plan, and control the scope of the project, ensuring all deliverables and objectives are clearly defined and met.

- Schedule Management: Skilled in creating detailed project schedules, setting realistic timelines, and monitoring progress to ensure that the project is delivered on time.

- Budgeting and Cost Management: Expertise in developing project budgets, managing costs, and ensuring the project stays within financial constraints. This includes forecasting, tracking expenses, and minimizing cost overruns.

- Resource Allocation and Management: Ability to identify resource requirements, assign tasks effectively, and ensure proper resource utilization throughout the project lifecycle.

2. Leadership and Team Management

- Team Leadership: Ability to lead and motivate cross-functional teams to achieve project objectives, fostering collaboration, teamwork, and commitment to the project.

- Conflict Resolution: Skilled in identifying and addressing conflicts within the team or among stakeholders, ensuring smooth project execution and maintaining team morale.

- Delegation: Ability to delegate tasks and responsibilities appropriately, ensuring that team members can take ownership of their work while providing support and guidance as needed.

- Coaching and Development: Actively mentoring and developing team members, helping them grow in their roles and enhancing their skills to contribute effectively to the project’s success.

3. Risk and Issue Management

- Risk Identification and Assessment: Expertise in identifying potential risks early in the project lifecycle, assessing their impact, and developing mitigation strategies to minimize risk exposure.

- Problem-Solving: Strong ability to address issues and obstacles that arise during the project, determining the root causes and implementing effective solutions.

- Contingency Planning: Creating backup plans to address unforeseen issues, ensuring that the project remains on track in the face of challenges.

4. Stakeholder Management

- Stakeholder Engagement: Proficiency in identifying and engaging project stakeholders, ensuring their needs and expectations are understood and managed effectively throughout the project.

- Communication Management: Ability to maintain clear and consistent communication with stakeholders at all levels, including project status updates, risks, and key decisions.

- Expectation Management: Skilled in setting and managing stakeholder expectations, ensuring that any changes or challenges are communicated effectively and professionally.

5. Project Methodologies and Process Management

- Methodology Expertise: Proficient in various project management methodologies (e.g., Agile, Waterfall, Hybrid), and the ability to apply the most appropriate methodology for each project.

- Process Adherence: Ensuring that project management best practices, processes, and standards are adhered to throughout the project lifecycle.

- Continuous Improvement: Identifying opportunities for process improvements and implementing changes that enhance the efficiency and effectiveness of project delivery.

6. Quality Management

- Quality Assurance and Control: Ensuring that project deliverables meet the required standards of quality and comply with client specifications, internal standards, and regulatory requirements.

- Continuous Improvement: Applying lessons learned and best practices to improve quality management processes across current and future projects.

7. Communication Skills

- Clear Communication: Ability to clearly articulate ideas, plans, and decisions, both in writing and verbally, to a wide range of stakeholders, including team members, clients, and executives.

- Active Listening: Skilled in actively listening to team members and stakeholders to fully understand their perspectives, needs, and concerns.

- Presentation Skills: Comfortable with presenting information, reports, and project updates to senior management and clients in a professional, concise, and compelling manner.

8. Decision-Making and Problem-Solving

- Data-Driven Decision Making: Making informed decisions based on project data, team feedback, and other relevant inputs, ensuring that the project stays aligned with goals and objectives.

- Critical Thinking: The ability to analyze complex situations, assess alternatives, and choose the best course of action to resolve problems or seize opportunities.

9. Time Management and Organization

- Time Management: Strong ability to prioritize tasks, manage multiple responsibilities, and ensure that deadlines are met without compromising quality.

- Organizational Skills: Proficiency in organizing project information, resources, and tasks to ensure smooth project execution and easy access to project data when needed.

- Deadline Orientation: A strong focus on meeting deadlines, ensuring that the project stays on track and that deliverables are completed on time.

10. Adaptability and Change Management

- Flexibility: Ability to adapt to changes in the project scope, timeline, or resources, and adjust the project plan accordingly.

- Change Management: Skilled in managing change throughout the project lifecycle, including the ability to handle evolving stakeholder requirements or project scope changes effectively.

- Resilience: Ability to remain composed under pressure, maintain a positive outlook, and drive the team toward success despite challenges or setbacks.

11. Technology Proficiency

- Project Management Tools: Proficient in using project management software and tools (e.g., Microsoft Project, Jira, Asana, Trello) to plan, track, and manage projects.

- Collaboration Tools: Familiarity with collaboration platforms (e.g., Slack, Microsoft Teams, SharePoint) to facilitate communication and document sharing.

- Data Analysis: Ability to utilize data analysis tools (e.g., Excel, Power BI) to track project progress, generate reports, and make data-driven decisions.

What You’ll Need

- A bachelor’s degree or master's degree in a related field.

- Proven experience in project management.

- Ability to lead project teams of various sizes and see them through to completion.

- Strong understanding of formal project management methodologies.

- Able to complete projects in a timely manner.

- Experience overseeing a construction project.

- Budget management experience.

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