Project Support Specialist

Family Innovation Corp. (FIC) is a multi-family office providing multiple services, including estate planning, risk management, financial counsel, trusteeship, investment advice, and other services.

We recognize excellent relationship management, accurate, actionable, and sound advice, and the desire to deliver the best quality work, improving the groups overall performance and increasing its value-added capacities.

Position Summary

The Project Support Specialist provides support to the growth and operations function by assisting with analysis, coordination, documentation, and cross-functional follow-up. This role supports initiatives, operational projects, and leadership priorities by helping track progress, organize information, and ensure projects stay on schedule.

This is an ideal role for a highly organized, analytical, and detail-oriented recent graduate seeking to build a career in business operations and growth while gaining exposure to executive-level thinking and project coordination.

Key Responsibilities

Growth & Operational Support

- Assist with research, data gathering, and analysis related to initiatives.

- Support the preparation of briefing notes, summaries, and internal materials for leadership discussions.

- Help translate priorities into documented plans, timelines, and task lists.

- Track key initiatives and flag risks, delays, or dependencies to leadership.

Data, Reporting & Documentation

- Assist with maintaining accurate records related to KPIs, and other relevant metrics.

- Enter, update, and organize information in internal systems, spreadsheets, and trackers.

- Support the preparation of basic reports, dashboards, and status updates.

- Ensure documents and materials are well-organized and version-controlled.

Cross-Functional Coordination & Communication

- Assist with coordinating inputs from different teams.

- Support follow-up on action items and deliverables across departments.

- Help communicate timelines, updates, and next steps to internal stakeholders.

Process & Continuous Improvement

- Assist in identifying process gaps or inefficiencies.

- Support documentation of workflows and recommended improvements.

- Learn and apply best practices in business operations and execution.

Required Skills or Experience

- Bachelors degree (or near completion) in Business, Commerce, Economics, Engineering, or a related field.

- 0–2 years of experience in internships, co-op roles, or entry-level business/operations roles.

- Strong proficiency in MS Office (Excel, PowerPoint, Word); comfort working with data is required.

Preferred Skills

- Exposure to business operations, analytics, project coordination, or consulting-style work.

- Experience tracking tasks, deadlines, or projects (academic or professional).

- Strong follow-up and execution skills.

- Analytical mindset with a willingness to learn.

- Ability to work independently while supporting senior leadership.

- Strong organizational and time-management skills.

- High attention to detail and accuracy.

- Clear written and verbal communication skills.

- Ability to manage multiple tasks in a fast-paced environment.

- $65,000 - $75,000 per year

Position Type

- Nature: Permanent, Full-time, and in person.

- Start Date: Immediate

Please note:

Candidates must be currently authorized to work in Canada.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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