Billing Specialist/Project Accountant

- Effectively communicate with Project Managers regarding contract documents, change orders, other project modifications, approvals, and any additional services-related to billing.

- Open projects, proposals and clients in an enterprise software system.

- Review contracts for the financial related terms and conditions, ensure that they are clearly and accurately represented on the Project Opening documentation. Inform Project Managers of any discrepancies.

- Process draft invoices and all related documents through an electronic billing system.

- Prepare final invoices for all billable projects, including all applicable backup.

- Upload final invoices to client billing portals if needed.

- Maintain electronic filing and archiving of project specific documents, including project opening forms, contracts, proposals and budget changes.

- It is expected that the Biller/Project Accountant maintain a continuous line of communication to clear any open items.

- Ensure that appropriate approvals are obtained in accordance with company policies.

- Research and reconcile project related issues, identify cause of project variances and clear when possible.

- Support and assist Project Managers.

- Perform additional assignments, as directed by the Billing Manager and Supervisors.

- Communicate and coordinate with the local offices.

Minimum Qualifications

- Degree in accounting or business preferred.

- Intermediate to advanced computer literacy, including experience in spreadsheets and accounting software.

- Prior billing experience, preferable with at least 2-3 years in an A/E environment.

- Knowledge of BST Enterprise Software or other accounting platforms, a plus.

- A thorough knowledge of standard contract terms.

- Ability to work well with others under deadline situations and respond to changes in priorities.

- Good written and verbal communication skills and strong organizational skills.

- Ability to work independently, take initiative, set priorities and see projects through to completion.

- Employ problem‑solving skills and analysis, report problems to the Billing Manager or direct supervisor as necessary.

- Strong service orientation.

- Ability to multi‑task is a must.

We are GEI

Some of the world’s most pressing problems – from climate change to sustainable development, to critical infrastructure and the future of our energy supply – need our brightest and diverse minds working together to create safer, more resilient communities for tomorrow.

We are technical experts, collaborators, and entrepreneurs who draw from diverse backgrounds to solve our clients’ most complex challenges.

With several offices across North America, we offer a range of engineering, science, and technical consulting services. Our range of expertise, project types, and culture make us the choice for top talent in the AEC industry. See all our office locations here .

Employee-owned. Employee-focused.

GEI’s Total Rewards Package Includes

- Market‑Competitive Compensation, including Eligibility for an Annual Performance Bonus

- Comprehensive Benefits Program, including Medical, Dental, Vision, Life, Disability and More

- Well‑Being Program and Paid Parental Leave

- Hybrid Work Schedules and Cell Phone Stipends

- GEI University (GEIU) with Continuing Education Assistance and Tuition Reimbursement

- Connecting Conversation Program with a Focus on Professional Development and Opportunities for Advancement

- Support and Financial Rewards for Publication Awards, Professional Dues, and Professional Licenses

- Paid Holidays and Generous Paid Time Off Program

- Rewards and Recognition

- GEI‑Funded Profit Sharing and 401(k)

- Opportunity to be an Owner and Shareholder (Learn more here )

- A Vibrant Culture that is Focused on Partnership, Sustainability, Giving Back to Our Communities and Diversity, Equity and Inclusion

Physical Job Requirements

X

Sedentary

Light

Medium

Other

Activity Level Throughout Workday

Physical Activity Requirements

Occasional

(0-35% of day)

Frequent

(33-66% of day)

(67-100% of day)

Not Applicable

Accurate 20/40

Very Accurate 20/20

Not Applicable

Near Vision

X

Far Vision

X

Yes

No

Not Applicable

Depth perception

X

Lifting (floor to waist level)(in pounds)

(0-25 lbs)

Lifting (waist level and above)(in pounds)

(0-10 lbs)

Carrying objects

X

Push/pull

X

Twisting

X

X

Reaching forward

X

Reaching overhead

X

X

X

X

Keyboard use/repetitive motion

X

Taste orsmell (taste=never)

X

Talk or hear

X

Accurate 20/40

Very Accurate 20/20

Not Applicable

GEI is an AA/equal opportunity employer, including disabled and veterans.

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