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Day Camp Administrative Coordinator

4 weeks ago

Markham, Ontario, Canada Ymcagta Full time
Location: Day Camp Office; 120 Shields Court, Markham, Ontario

Work Hours: Part time hours April - June, then up to 40 hours per week Monday – Friday starting June 2 until August 29, 2025

Employment Type: Seasonal Contract

Number of Vacancies: 4

Anticipated Start Date: April 1, 2025

Deadline to Apply: Open Until Filled

Be the Spark Join our dynamic Day Camp team, where every day is different, and you will always be engaged with meaningful work

Day Camp Administrative Coordinators will each administratively support a number of assigned day camp locations. These coordinators will play a vital role in ensuring all paperwork is received, completed accurately, and entered into our databases. During the summer, the Administrative Coordinators will ensure all accident/incident reports, invoices, and visa reconciliations are submitted and tracked, as well as the data entry and approval of payroll hours for their assigned region. They are also responsible for the creation of attendances and camper groups, and ensuring Camp Directors are hiring to enrollment at their locations.

In this role, you will:

- Complete accurate and timely data entry in the Human Resources databases, inclusive of hiring packages, police record checks, and visa reconciliation.
- Complete accurate and timely entry of payroll hours into the payroll database within the assigned deadlines for each pay period, for the staff at their assigned camp locations to ensure staff are paid on time. Ensure any payroll discrepancies are sorted in a timely manner, escalating any concerns to the Day Camp Manager.
- Complete weekly tasks of accurately sorting camper groups, medical, and camper information in Excel within assigned deadlines.
- Provide administrative leadership and support to Camp Directors with a minimum of weekly check-ins to support the on-site organization and collection of documents.
- Work closely with the Office Coordinator to track and follow up with Accident Incident report forms.
- Provide support to the program in warehouse/office organization when time permits.
- Attend all staff trainings and meetings; arriving on time, and actively participating and contributing to the development of all camp staff.
- Ensure Health & Safety procedures are being followed and maintained and contribute to the cleaning, safety, and maintenance of camp sites and office.
- Act as a positive role model for the campers and fellow staff by embodying the YMCA values, policies and procedures, Day Camp conditions of employment/guidelines, and the Ontario Camping Association standards.

You bring:

- Post-secondary education (or currently enrolled in) business, administration, human resources, or related program preferred.
- Minimum 1-year experience working in an administrative role.
- Experience with YMCA Day Camps is an asset.
- Knowledge or experience in Microsoft Word, Excel, and Outlook, ActiveNet and UKG preferred.
- Demonstrated ability to work well both independently and in a team environment.
- Well-developed interpersonal and relationship-building skills; ability to establish rapport.
- Excellent communication skills; both verbal and written.
- Commitment to diversity, equity, inclusion, and building a sense of belonging.
- Focus on the health, safety, and wellbeing of all children, youth, and vulnerable people in YMCA programs including understanding legal and moral obligations related to reporting suspected child abuse to Child Protection Services.
- YMCA Competencies: Accountable, Relationship-Builder, Improvement-Orientated, Team Player & Leader, Equity and Wellbeing Promoter.

Why work for the YMCA?

The YMCA of Greater Toronto is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees reach their full potential and are recognized as a great place to work. We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities.

Joining the Y means contributing to over 165 years of providing opportunities for people to shine through programs and services like health and fitness, licensed child care, camps, employment and immigrant services, education and training, and services for youth, families, and seniors.

The YMCA of Greater Toronto is committed to Diversity, Equity, Inclusion, and Belonging. We strive to remove barriers to employment and recognize that diverse staff who reflect the communities we work in enrich the experiences of our participants and our team. As an equal opportunity employer, we invite applications from all qualified candidates including racialized people/people of colour, Indigenous Peoples, disabled people/people with disabilities, and members of 2SLGBTQIA+ communities.

If we can make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity so we can work with you to accommodate your needs.

In keeping with our commitment to safety and child protection, job offers are contingent on the successful completion of a Police Records Check. Within the first four months and every three years thereafter, a Vulnerable Police Records Check is required.

The YMCA only considers applicants who are legally entitled to work in Canada. We thank all applicants for their interest; however, due to the volume of applications we receive, we can only contact candidates who are selected for an interview.

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