Executive and Personal Assistant

The Mullings Group Search Canada is proud to partner with our client, Tectonic Metals, in the search for a senior-level Executive and Personal Assistant to join their team and support their CEO. This is a dual-role position combining dynamic executive-level business support with personal assistance, ensuring the CEO's professional and personal affairs are managed efficiently and seamlessly. As a mining exploration company experiencing exponential growth, this role goes far beyond calendar management; it's about being the executive's go-to person, the steady force behind the scenes who ensures everything runs smoothly. If you're someone who thrives in fast-paced environments, anticipates needs before they're spoken, and brings grounded energy to every interaction, we want to meet you. This is a hybrid role based out of Kelowna, BC. Candidates living outside of Greater Kelowna will not be considered at this time. The Company Tectonic Metals Inc. is a mineral exploration company created and operated by an experienced and well-respected technical and financial team with a track record of wealth creation for shareholders. Tectonic is focused on the acquisition, exploration, discovery and development of mineral resources from district-scale projects in politically stable jurisdictions that have the potential to host world-class orebodies. Whether at home or at work, the Tectonic team is grounded on the following core values: passion, integrity, patience, focus, perseverance, honesty, fairness, accountability, respect and a play big mindset. Executive & Operational Support - Manage the CEO's calendars with speed and accuracy, prioritizing meetings and commitments across multiple time zones. - Coordinate domestic and international travel, including flights, accommodations, ground transportation, visa requirements, and detailed itineraries, with flexibility for last-minute changes. - Prepare meeting agendas, reports, presentations, and executive briefings. - Lead logistics for board meetings, leadership off-sites, and industry events. - Support company-wide initiatives and special projects as a trusted executional partner. - Track executive action items, manage timelines, and ensure follow-through. - Maintain strict confidentiality around strategic, legal, and personnel matters. - Serve as a key point of contact for internal and external stakeholders, including clients, partners, and investors. - Draft and manage high-quality correspondence and ensure timely responses. - Build strong relationships across the organization to maintain coordination and knowledge flow. - Proactively identify risks, blockers, and opportunities and communicate them thoughtfully. - Prepare, submit, and reconcile corporate expense reports with accuracy and timeliness. - Collaborate closely with the CEO's Chief of Staff to ensure alignment and seamless operations. Personal Assistance - Monitor and manage renewal timelines for personal documentation such as driver's licenses, international visas, and passports. - Coordinate personal travel and logistics, including family travel, accommodations, and special events. - Handle personal errands and one-off projects with discretion and confidentiality. - Manage household-related appointments and services (e.g., maintenance scheduling, deliveries, vendor coordination). - Assist with personal purchases, gift sourcing, and special occasion planning. - Maintain records and reminders for personal commitments, memberships, and subscriptions. - Provide support for philanthropic, community, or board-related engagements. - Liaise with service providers, legal and financial advisors, and other personal contacts as needed. - Ensure smooth day-to-day management of personal affairs with a high level of professionalism and care. What You'll Bring - 5+ years supporting a CEO in high-growth, high-accountability environments in the mining industry. - Proven success managing demanding schedules and shifting priorities. - Impeccable organization, attention to detail, and follow-through. - Strong interpersonal instincts and relationship-building skills. - Tech-savvy: proficient in Microsoft Office Suite and workflow systems. - Clear, confident communicator – both written and verbal. - High emotional intelligence, maturity, and professional discretion. - Positive attitude, upbeat energy, and a "get it done" mindset. - Calm under pressure, emotionally steady, and highly reliable.